Executive Assistant

Lincoln Avenue Communities•Santa Monica, CA

7d•$115,000 - $120,000•Hybrid

About The Position

Lincoln Avenue Communities (LAC) is a mission-driven real estate private equity firm focused on developing and preserving affordable housing. They are a vertically integrated developer, investor, and operator with a portfolio of over 200 properties across 33 states. LAC is seeking an experienced, polished, and highly adaptable Executive Assistant to support three Vice Presidents & Project Partners on their Development team. This role is based in Santa Monica, CA, and follows a hybrid schedule with 4 days per week in the office. The position reports to a Vice President and offers meaningful exposure to the business, particularly the deal development process. A key responsibility will be coordinating legal documentation, managing signatures, and supporting notarization needs to facilitate deal closings. The role is also an opportunity to work within an impact-focused organization with a double-bottom-line business model.

Requirements

Exceptional attention to detail and a strong ability to manage deadlines in a fast-moving environment.
A proactive, solutions-oriented mindset and the ability to anticipate needs before they arise.
Strong initiative and the ability to work independently while staying closely aligned with executive priorities.
Excellent written and verbal communication skills, with the confidence to draft and respond to emails on behalf of executives.
Comfortably manage executive inboxes with a high level of judgment, discretion, and professionalism.
Experience or comfort using Gen AI tools to work more efficiently, improve organization, and support high-quality output, paired with sound judgment around accuracy, confidentiality, and appropriate use.
A sharp, polished, and highly professional presence.
A positive attitude, strong sense of ownership, and a genuine willingness to jump in wherever needed.
A service-oriented approach and genuine enthusiasm for supporting a busy, high-performing team.
Strong organizational skills and the ability to juggle multiple priorities without losing sight of the details.
A collaborative style and the ability to build strong relationships across teams and levels of the organization.
Flexibility, adaptability, and the ability to stay calm and effective in a fast-paced environment.
A high level of discretion and the ability to handle confidential information with care.
5+ years of Executive Assistant experience, preferably supporting senior leaders in a finance environment or another similarly fast-paced industry.
Associate’s degree required; Bachelor’s degree strongly preferred, or equivalent combination of education and relevant experience.
California Notary Public commission is a major plus; willingness to become a Notary Public is required.
Highly proficient in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
Experience managing complex calendars, travel, expenses, and document workflows.
Experience supporting document execution processes, including legal documents requiring signatures and notarization, is strongly preferred.
Proven ability to handle sensitive information and communicate on behalf of executives with sound judgment, discretion, and professionalism.

Nice To Haves

California Notary Public commission is a major plus

Responsibilities

Manage complex, high-volume calendars and scheduling through Microsoft Outlook, balancing shifting priorities and competing demands.
Review and help manage executive inboxes, including filing emails, tracking follow-ups, drafting correspondence, and responding on executives’ behalf with professionalism and sound judgment.
Coordinate and obtain signatures—electronic and wet—for legal and other time-sensitive documents across the firm.
In collaboration with the other Executive Assistant on the Development team, help drive deal closings by managing documentation workflows, notarization needs, and execution deadlines.
Coordinate internal and external meetings, team events, and other key internal and external touchpoints.
Track reports, maintain files, and capture meeting notes and follow-up items as needed.
Organize and submit expense reports accurately and on time.
Arrange business travel, including itineraries, agendas, and supporting logistics.
Conduct research and manage special projects as needed.
Provide backup support for the broader Executive Assistant team regarding coverage.
Assist with occasional light personal tasks, such as personal travel arrangements or reservations.
Use Gen AI tools thoughtfully to help draft communications, summarize information, organize content, and streamline day-to-day administrative work while maintaining strong judgment, accuracy, and confidentiality.
Take on additional responsibilities and special assignments as needed.