Executive Assistant

Catalyst Brands•New York, NY

2d•$29 - $33

About The Position

The Executive Assistant, Marketing, will support the following Executives at Catalyst Brands: SVP Lifestyle Integrated Marketing & Partnerships, VP Communication Experiential & Philanthropy, and VP Corporate Media with calendar management, meeting preparation, assistance with reporting, travel, and more as required. A successful candidate is highly detail-oriented, proactive, understands confidentiality, and is able to manage multiple priorities at once. This role requires a high level of judgment and the ability to work calmly under pressure, while ensuring all responsibilities are successfully met.

Requirements

5 years experience as a corporate executive assistant or in a support role
Demonstrates excellent judgment and strong awareness of ramifications when speaking to highly visible partners and vendors internally and externally.
Strong-diplomatic skills.
Excellent writing and composition skills; shows an ability to influence multiple audiences through their written communication.
Accuracy, strong attention to detail.
Strong organization skills, multi-tasking high volume work requests and able to re-prioritize on the fly while possessing strong flexibility and adaptability.
Highly proficient in Microsoft Office (Word, Excel, PowerPoint); experience building presentation decks.

Nice To Haves

previous experience working retail or for a consumer products company preferred.

Responsibilities

Provide administrative support for multiple Executives including, but not limited to, answering calls, travel arrangements, business meal reservations, expense processing, business events, and appointment scheduling.
Manage calendar, including accepting/rejecting meeting requests, booking local travel, diverting solicitors, managing schedule changes, and printing necessary reports and attachments needed for each meeting.
Organize and execute companywide meetings and other executive functions such as Owners Meetings and conferences.
Handle sensitive information with a high level of confidentiality.
Works on various ad-hoc projects.
Performs related clerical and administrative activities such as calendar management, scheduling meetings, maintaining files, and coordinating events for the Leadership team and their direct reports.
Serves as the primary partner in managing travel, events, on-site logistics, and coordination of meetings for the leadership and supporting teams.
Manages Expense reporting (via iExpense) with high attention to detail, urgency, and flawless execution.
Initiates and responds to email and telephone inquiries to resolve matters not requiring specific action of the manager.