Executive Assistant

Acentra Health, LLC•Malvern, AR

1d•$36 - $47•Onsite

About The Position

Acentra seeks an Executive Assistant to join our growing team. We are seeking a high-performing, intellectually curious Executive Assistant to provide strategic and operational support to the Chief Business Services Officer, EVP of GDO Management, and an additional senior leader (to be determined). This highly visible, mission-critical role is ideal for a seasoned professional with direct exposure to C-suite leadership. With a strong curiosity for understanding operational business, you will gain meaningful exposure to enterprise-level initiatives and partner closely with senior executives on high-impact priorities. You will play a vital role in keeping these leaders and their teams focused on strategic priorities, contributing to key initiatives, and creating operational efficiencies across the executive office. The ideal candidate brings strong analytical thinking, anticipates needs before they arise, and is energized by fast-paced, high-impact work. Position is In-Office to Mclean, Virginia Headquarters. Preferred candidates in DC/VA/MD.

Requirements

Bachelor’s degree in any discipline OR consideration of professional years of related c-suite experience in lieu of degree.
Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams, One Note).
Experience coordinating virtual/hybrid events using tools like Zoom and Teams.
Comfort with or interest in AI tools and workflow automation.
Exceptional organizational, interpersonal, and multitasking skills.
Regularly exercises tact, initiative, and sound judgment within established guidelines, supporting the executive team’s objectives.
This position may require up to 5% travel.
Position is In-Office to Mclean, Virginia Headquarters.

Nice To Haves

Curious: You don’t just complete tasks—you understand context, ask smart questions, and identify ways to improve how work gets done.
Tech-Savvy: You’re fluent in Microsoft Office and embrace tools like SharePoint, Teams, Zoom, and AI platforms to streamline your work.
Growth-Minded: You’re ready to grow your career, and you’re looking for a role that opens doors to broader opportunities.
Polished Communicator: You present ideas clearly and professionally across all formats—whether refining a slide deck, sending executive emails, or facilitating meetings.
Trusted & Discreet: You operate with a high level of confidentiality and sound judgment, especially when managing sensitive matters.

Responsibilities

Serve as a thought partner and operational right hand to both the Chief Business Services Officer, EVP in GDO Management and an additional senior leader (to be determined).
Anticipate needs, surface issues early, and resolve barriers that hinder executive efficiency or team momentum.
Independently prioritize high impact matters and manage sensitive topics with discretion and sound judgment.
Prepare leadership meeting agendas, materials, and executive-level presentations.
Manage internal and external communications with key stakeholders.
Manage and optimize complex schedules for both leaders.
Coordinate and protect time for strategic priorities, ensuring clear focus and meeting readiness.
Drive workstreams on behalf of the executive office—managing timelines and tasks
Track and follow up on deliverables tied to key meetings or strategic initiatives.
Organize logistics for internal and external meetings, including travel arrangements and itineraries.
Own logistics and prep for internal and external engagements.
Prepare materials, agendas, and notes that advance outcomes, and follow through on action items with precision.
Refine executive-level presentations, correspondence, and briefings with a strong eye for clarity and professionalism.
Continuously improving processes such as travel planning, expense reporting, and procurement.
Maintain confidential records, databases, and filing systems.
Leverage workflow and automation tools to drive efficiency and enhance responsiveness.
Act as a connector between executives and internal teams—building strong relationships and creating a seamless flow of communication.
Represent the executive office with professionalism, integrity, and a solutions-oriented mindset.
Daily interaction with corporate Executive Assistant team, partnering to provide backup administrative support as needed to other officers, ensuring continuity in executive support across the organization.
Act as an ambassador at headquarters and other organization members to maintain a supportive and well-informed environment.
Read, understand, and adhere to all corporate policies including policies related to HIPAA and its Privacy and Security Rules.