Executive Assistant, NA

Vantage Data Centers•Denver, CO

1d•$90,000 - $100,000•Hybrid

About The Position

Vantage is seeking a detail-oriented, initiative-driven Executive Assistant to provide comprehensive administrative support to North American Executives and other members of the Executive Leadership team as needed. The role enhances executive effectiveness by reviewing, prioritizing, and delegating sophisticated and confidential requests. It calls for an upbeat, diligent problem solver who can work with a broad range of collaborators, including the Board of Directors, and manage high-level projects, travel, meetings, and logistical and administrative tasks. Integrity, objectivity, promptness, and strong customer service are essential in this fast-paced position. The role works closely with executive leadership and key decision-makers across the organization. The position is based on-site at Vantage’s Denver, Colorado office, with three days on site required and two flexible days under the company’s flexible work policy. Travel is expected to be up to 5%, though it may increase as the business evolves.

Requirements

Proven experience supporting multiple senior executives and balancing competing priorities effectively.
Exceptional judgment and ability to make sound decisions independently and recognize when escalation is necessary.
Proactive, anticipatory approach to executive needs, priorities, and potential issues.
Ability to respectfully challenge, advise, and push back on senior leaders when appropriate.
Strong business acumen and ability to understand executive priorities, key stakeholders, and organizational dynamics quickly.
High ownership and accountability, with a track record of resolving problems quickly and continuously improving work processes.
At least 4 years of experience in an administrative, organizational, or other meticulous function, such as Office Manager or Executive Assistant.
Strong organizational and project management skills.
Highly organized, energetic, and a fast learner.
Experience maintaining confidential information.
Excellent written, verbal, listening, and interpersonal communication skills, including grammar and spelling.
Experience with Microsoft tools for scheduling, tracking, reporting, and follow-up.
Experience with Outlook calendaring.
Ability to travel up to 5%, with travel potentially increasing as the business evolves.

Nice To Haves

Bachelor’s degree in office administration, a similar field, or equivalent experience is preferred.
Notary Public is preferred but not required.
SharePoint experience is a plus.
Experience with a Global Travel Platform is a plus.

Responsibilities

Provide daily management and administrative support for Executive Leadership.
Use discretion, judgment, and organizational knowledge to facilitate executive activities and manage confidential information.
Coordinate executive travel, including flights, hotels, and ground transportation.
Manage executive schedules and calendars to support effective time management and prioritization.
Manage conference room bookings, including meal ordering when appropriate.
Organize meeting logistics, including scheduling, agenda preparation, and conference room coordination.
Plan and coordinate virtual and in-person offsite meetings, customer meetings, board meetings, employee holiday events, customer appreciation events, and industry events.
Prepare and process expense reports for the executive team.
Independently manage projects, exercising discretion and decision-making without close supervision.
Build and coordinate reports, charts, budgets, and other presentation materials for the executive team.
Summarize, prioritize, and research information in a concise, usable format for executive review.
Collaborate with internal and external stakeholders, including the Board of Directors and department teams.
Provide access and support for visitors and customers to ensure a positive experience.
Perform additional duties assigned by Management.