Executive Assistant

Function Health

54d•Hybrid

About The Position

Function Health is seeking a highly organized, proactive, and discreet Executive Assistant (EA) to support its Chief Technology & Product Officer (CTPO) and VP of Engineering. This role involves serving as a trusted partner to these leaders, managing complex calendars, coordinating cross-functional communication, organizing travel, and ensuring their time is aligned with organizational priorities. The EA will also assist in coordinating team offsites and events, and support the logistics of shared co-working spaces. The ideal candidate is a self-starter comfortable with ambiguity, detail-oriented, resourceful, and capable of thriving in a fast-paced environment. This position is crucial for shaping the company's future growth and requires a candidate motivated by the mission and excited by a high-growth setting. Boston-based candidates are strongly preferred due to frequent collaboration needs.

Requirements

5+ years of experience as an Executive Assistant, preferably supporting technical executive leaders in a fast-paced or start-up environment.
Exceptional organizational skills with proven ability to manage multiple priorities under pressure.
Strong written and verbal communication skills, with attention to detail.
High emotional intelligence & discretion.
Proficiency in Google Workspace, Slack, Zoom, and other productivity tools.
Google Calendar mastery
Ability to work independently, anticipate needs, and solve problems quickly.

Responsibilities

Manage the CPTO and VP of Engineering’s complex calendars, scheduling appointments and meetings
Coordinate with internal and external contacts to arrange each leader’s commitments
Prioritize and resolve scheduling conflicts
Handle correspondence on behalf of the executives, including emails, Slack, sync requests, and scheduling coordination
Act as a liaison between the CPTO, VP of Engineering, and other executives, board members, and external partners
Screen and prioritize incoming communications
Arrange travel itineraries, including transportation, accommodations, and agendas
Prepare necessary documents for board, executive, and team meetings
Cross-collaborate with other EAs to plan offsites and set up co-working spaces as we scale
Prepare reports, presentations, and other documents
Manage and maintain records
Support team offsites and company events
Oversee and assist with special projects as assigned