Assistant(e) exécutif(ve) | Executive Assistant

Colliers International • Montreal, QC

2d • Onsite

About The Position

Accelerate your success at Colliers. Why Colliers? As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities. A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others. Ce poste est en présentiel au bureau de Montréal, QC À propos du poste Cherchez-vous un emploi où vous jouerez un rôle important dans la réussite globale de l’équipe grâce à vos compétences administratives et en service à la clientèle? Votre expérience comprend-elle la prestation d’un excellent service à la clientèle, tant à l’interne qu’à l’externe, dans un environnement évoluant rapidement? L’industrie de l’immobilier commercial vous attire-t-elle pour y bâtir votre carrière? Nous souhaitons vous rencontrer! Vous avez un sens de l’organisation éprouvé et l’œil aguerri pour les détails. Vous visez un standard de qualité élevé dans tout ce que vous entreprenez. Votre attitude positive orientée vers le service à la clientèle fait en sorte que vous vous épanouissez dans un environnement au rythme soutenu et aux échéances serrées. Vous faites preuve de polyvalence et accueillez favorablement la variété dans votre travail. Un environnement de travail où les journées ne se ressemblent pas vous stimule grandement. Vous aimez aussi apprendre, collaborer et échanger des idées avec les autres pour produire des résultats extraordinaires. Dans ce rôle, vous devrez… Compétences de gestion et d’organisation d’agenda Outlook d’un conseiller (courriel et calendrier), dans la planification de rencontres avec les clients et leur priorisation. Identifier et mettre en œuvre des processus pour améliorer le processus de travail, l'organisation et la communication. Répondre aux appels téléphoniques et aux courriels au nom du conseiller, en transmettant les messages urgents en temps utile. Préparer les comptes de dépenses et examiner les rapports soumis le cas échéant. Rencontrer quotidiennement le conseiller pour discuter des événements à venir, des réunions et de la logistique. Planification des déplacements et des réunions. Rédiger et distribuer des courriers électroniques, des mémos, des lettres et des formulaires. Autres tâches requises. ______________________ this is an on-site role based out of Montreal, QC office About the position You have a proven sense of organization and you are detailed oriented. You aim for a high standard of quality in everything you do. Your positive customer service-oriented attitude ensures that you thrive in a fast-paced environment with tight deadlines. You are versatile and welcome variety in your work. A work environment where the days are not the same is a great stimulus to you. You also enjoy learning, collaborating, and exchanging ideas with others to produce extraordinary results. In this role, you will.. Responsible for managing and organizing the Advisor’s Outlook (email & Calendar), monitoring emails, booking calls with clients, understanding priorities. Identify and implement processes to improve workflow, organization, and communication. Answer phone calls and reply to emails on behalf of the Advisor, forwarding any urgent messages in a timely manner. Prepare expense reports and review submitted reports when required. Meet with Advisor daily to discuss upcoming events, meetings, and logistics. Planning for travel and meetings Write & distribute email correspondence, memos, letters, and forms. Other duties as required.

Requirements

• 1 to 3 years of experience
• Advanced skills in Microsoft Office applications (MS Word, Excel, and PowerPoint).
• Ability to communicate clearly and concisely both verbal and written, in French and English
• Ability to deliver excellent customer service at all levels of the organization and with external partners.
• Applicants must be currently authorized to work in Canada on a full-time basis.
• The employer will not sponsor applicants for work visas.

Nice To Haves

• CRE experience / background to perform the role: Preferred
• Knowledge of real estate terminology an asset.

Responsibilities

• Managing and organizing the Advisor’s Outlook (email & Calendar), monitoring emails, booking calls with clients, understanding priorities.
• Identify and implement processes to improve workflow, organization, and communication.
• Answer phone calls and reply to emails on behalf of the Advisor, forwarding any urgent messages in a timely manner.
• Prepare expense reports and review submitted reports when required.
• Meet with Advisor daily to discuss upcoming events, meetings, and logistics.
• Planning for travel and meetings
• Write & distribute email correspondence, memos, letters, and forms.
• Other duties as required.

Benefits

• Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
• Industry-leading training and development programs.
• Eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community.
• Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed