Executive Assistant

WSP•Toronto, ON

About The Position

Unlock Potential Step into a role where precision, discretion, and strategic partnership directly enable executive effectiveness at the highest level of the organization. As Executive Assistant, you will provide sophisticated administrative, operational, and coordination support to senior executives, helping them stay focused on enterprise priorities, leadership commitments, and high-impact decisions in a complex and fast-paced environment. This is an opportunity for an experienced executive support professional who thrives in complexity, brings sound judgement, and acts as a trusted extension of executive leadership.

Requirements

10+ years of progressive experience providing executive-level support within a large, complex organization.
Demonstrated experience supporting executives at Vice President level and above.
Advanced proficiency in Microsoft Office, Outlook, and executive calendar management; familiarity with collaboration platforms and enterprise systems is an asset.
Exceptional organizational skills with the ability to prioritize, multitask, perform under pressure, and meet tight deadlines.
Proven ability to exercise mature judgement, discretion, and professionalism in complex and sensitive situations.
Strong written and verbal communication skills; bilingual proficiency in English and French is required.
Executive presence, relationship management expertise, proactive problem-solving, strategic anticipation, attention to detail, and absolute integrity.

Nice To Haves

Post-secondary education in Business Administration or a related field is preferred.

Responsibilities

Enable executive focus by providing high-level, end-to-end support to two Executives across strategic priorities, enterprise leadership, and external engagement.
Anticipate needs, identify risks, and proactively resolve issues before they escalate, acting as a trusted advisor and sounding board.
Manage complex and dynamic calendars, balancing leadership commitments, external engagements, board-related activities, travel, and priorities across time zones where applicable.
Connect executives with senior leaders, board members, clients, partners, and external stakeholders through professional, timely, and diplomatic coordination.
Prepare executive-level correspondence, presentations, briefing materials, reports, agendas, meeting packages, and follow-up actions with exceptional attention to tone and detail.
Coordinate executive-sponsored initiatives and special projects by tracking milestones, aligning contributors, and helping deliver outcomes on time.
Safeguard highly sensitive and confidential information with absolute discretion, sound judgement, and professionalism.
Strengthen the broader support function by providing backup support to other executive assistants or administrative professionals as required.