Executive Assistant

BLOC Ministries•Cincinnati, OH

11d

About The Position

The Executive Assistant (EA) supports the Executive Director by ensuring their time, projects, and responsibilities are managed efficiently. The EA acts as a central hub for scheduling, project coordination, and event execution, enabling the Executive Director to focus on strategic priorities. BLOC is an inner-city ministry that lives and works in the neighborhoods we serve, with a mission to build relationships with our neighbors and share hope in brokenness. We target underserved neighborhoods and have a staff size of about 90, operating various programs including after-school programs, a sports performance center, housing for women in sex trafficking, transitional homes for men and women, a coffee shop, teaching kitchens, equine assisted learning, an immigrant welcome center, and other forms of ministry.

Requirements

High school diploma required
Exceptional organizational and time management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
High level of discretion and ability to handle confidential and sensitive information.
Excellent attention to detail and accuracy.

Nice To Haves

Associate's or Bachelor's degree preferred.

Responsibilities

Maintain the Executive Director’s schedule in Google Calendar and Outlook.
Coordinate meetings, appointments, and recurring events.
Ensure all time conflicts are resolved and priorities are clearly reflected.
Prepare agendas and briefing materials.
Take and distribute accurate meeting notes/action items.
Follow up on assigned tasks from meetings as needed.
Track and manage ongoing projects to meet deadlines.
Communicate progress and updates to the Executive Director.
Ensure cross-team collaboration is smooth and aligned with priorities.
Plan and coordinate events, both internal and external.
Handle logistics including venues, invitations, and materials.
Ensure events run seamlessly and reflect the organization’s standards.
Arrange domestic and international travel including flights, accommodations, and ground transportation.
Prepare itineraries and necessary travel documentation.
Anticipate and resolve travel conflicts or changes efficiently.