Executive Assistant

RBC•Toronto, ON

11d•Onsite

About The Position

RBC offers an exciting role as an Executive Assistant. In this role, you will play a critical role by providing direct support to the VP Operational Excellence, and the VP, Talent Data Management & Analytics - Human Resources. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the VPs, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials. Please note this is a fixed term contract role.

Requirements

Experience in communication and events.
Experience with PowerPoint and Word.

Nice To Haves

Previous human resource experience.

Responsibilities

Calendar management including prioritizing scheduling and managing conflicts.
Provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources).
Execution of high quality correspondence, document and reports, giving attention to detail (letters, briefing notes, announcements) ; proactively seek opportunities to provide additional value added service to ensure all established deadlines/commitments are met.
Prepare presentation materials and agendas for meetings.
Ensure relevant information is assembled and prepared for meetings.
Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports (functional and global).
As required, follow up on any agenda items or deliverables including co-ordination with facilitator and presenters to deliver the materials in a timely manner.
As the VP’s delegate for email and phone mail during absences, handle and forward issues, and prioritize for action upon their return.
Prepares expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.