Executive Assistant (EA)- (Remote/Hybrid)
About The Position
The Executive Assistant provides high-level administrative and operational support to senior executives, helping them focus on strategic leadership and decision-making. The role serves as a trusted partner and liaison to internal and external stakeholders, managing complex calendars, communications, travel, and projects while coordinating executive activities and supporting the leadership team's effectiveness. The role is open to remote candidates. Candidates in Colorado must be onsite at the company's Denver headquarters 1–2 times per month. Other remote candidates must travel to the Denver headquarters 1–2 times per year. Responsibilities include executive support, communications and liaison work, meeting and event coordination, travel and expense management, project and task management, and administrative operations.
Requirements
- High school diploma required.
- At least 4 years of experience providing administrative support to senior-level executives.
- Demonstrated experience managing calendars, travel, and communications in a fast-paced environment.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and collaboration tools such as Teams.
- Ability to manage multiple priorities and adapt to changing demands.
- Strong interpersonal skills and professional demeanor.
- Proactive, resourceful, and solution-oriented approach.
- Ability to work independently and collaboratively.
- Attention to detail and commitment to accuracy.
Nice To Haves
- Associate’s or bachelor’s degree.
Responsibilities
- Manage and optimize executives’ calendars, including scheduling meetings, appointments, and travel.
- Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.
- Draft, proofread, and manage internal and external communications on behalf of executives.
- Serve as the primary point of contact between executives and internal or external stakeholders.
- Screen and prioritize emails, calls, and requests.
- Maintain professionalism and confidentiality in interactions.
- Organize and coordinate meetings, conferences, and special events.
- Arrange event logistics, including venue booking, catering, and technology setup.
- Prepare and distribute meeting materials in advance.
- Arrange complex domestic and international travel itineraries.
- Process expense reports and reconcile travel and business-related expenses.
- Support executives in managing key projects and initiatives.
- Track deadlines, deliverables, and follow-ups to ensure timely execution.
- Conduct research and compile data to support decision-making.
- Maintain organized digital and/or physical filing systems.
- Order office supplies and manage vendor relationships as needed.
- Assist with onboarding and coordination for new team members.
- Perform other duties as requested or assigned.
Benefits
- Medical, dental, and vision coverage.
- 401(k) match.
- Paid time off and PTO cash out.
- Family resources.
- EAP counseling sessions.
- Access to Headspace®.
- Backup child and elder care.
- Maternity and paternity leave.
- Professional development programs and on-demand virtual leadership and development courses.
- Performance-based rewards.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
