Executive Assistant

Weill Cornell Medical College•New York, NY

2d•$51 - $63•Onsite

About The Position

Under guidance, the Executive Assistant provides senior-level executive support to senior faculty and staff within the Department of Emergency Medicine. The role supports the smooth functioning of the executive office and helps implement office processes to improve efficiency. It provides confidential, tactful, and diplomatic administrative support to a high-level senior physician or executive, including managing communications, calendars, meetings, projects, events, travel, correspondence, procurement, and related administrative activities. The position is based on the Upper East Side and works Monday through Friday for 35 hours per week.

Requirements

High school diploma.
Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive.
Strong communication and interpersonal skills, including the ability to interact with multiple constituencies and exercise people skills.
Ability to meet standards of professionalism in appearance, presentation, and demeanor.
Proficiency with Microsoft Office Suite and database applications.
Excellent verbal and written communication skills.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Ensure the smooth functioning of the executive office and assist with implementing office processes to improve efficiency.
Provide confidential secretarial and administrative support to a high-level senior physician or executive; receive, screen, and direct incoming calls, visitors, and email.
Coordinate and maintain calendars, schedule appointments and meetings, record and distribute minutes, and follow up on identified action items.
Coordinate projects related to regulatory issues, educational activities, philanthropy, fundraising, and program development.
Plan, organize, and schedule events, including travel to offsite locations and coordination of event details; prepare budget and expense reports after events for allocation to appropriate parties.
Arrange travel and conference logistics, organize itineraries, and make reservations.
Prepare correspondence, reports, presentations, and agendas, and respond to routine correspondence and inquiries as needed.
Handle procurement activities for goods, services, and/or equipment and assist with disbursement and reimbursement activities as needed.
Assist with responsibilities for professional organizations and external advisory boards and committees, including membership renewals and certifications.
Perform other duties as assigned.