Executive Assistant

Aptive Environmental•Provo, UT

2d•Onsite

About The Position

We’re looking for an organized self-starter who manages complex tasks, handles executive support, and thrives in a fast-paced environment to join the Aptive team in Provo, UT as an Executive Assistant. This full-time position will report directly to our Chief Marketing Officer. The individual we are looking for is someone who enjoys working in a team environment and excels at an individual level.

Requirements

3+ years of experience as an Administrative Assistant or Office Coordinator
Tech Savvy with Google Mail, Workday, G Suite
Highly organized with keen attention to detail
Ability to communicate clearly
Responsive time management and prioritization skills
Protect operations by keeping sensitive information confidential

Responsibilities

Managing complex schedules
Performing planning, logistics, and operational work
Providing comprehensive administrative support
Coordinate using effective communication while working closely with multiple departments
Plan, coordinate, schedule, and prepare meeting and conference setup
Prepare and submit expense reports
Help plan events, meetings, employee team-building activities, and special projects
Arrange travel, accommodations, itineraries, and all associated correspondence, as needed
Willingness to complete both high-level and low-level tasks
Self-motivated, not intimidated by balancing multiple difficult projects in tandem, and can move back and forth between them without missing a beat
Seek feedback and continually strive to improve relationships with and earn the trust of co-workers
Have a knack for problem-solving and attention to detail, often double and triple-checking your work
Interact and collaborate with staff in a fast-paced environment, sometimes under pressure, and remain flexible