Executive Assistant

Axiomatic_AI • Boston, MA

16h • Hybrid

About The Position

Axiomatic AI is seeking an Executive Assistant (EA) to support the CEO, co-founders, and leadership team during a period of rapid growth and change. This critical early-stage role focuses on maximizing leadership effectiveness by managing time, attention, and preparation, ensuring that key conversations happen at the right moments, commitments are tracked, and leadership focus is optimized. The EA will facilitate alignment, maintain momentum, and ensure signal fidelity across people, priorities, and time. This role is distinct from operations or business ownership and will work alongside a Chief of Staff as the company scales.

Requirements

• 4–7+ years of experience supporting senior executives, founders, or leadership teams in fast-moving environments
• Strong judgment in ambiguous situations, with the ability to prioritize signal over noise
• Exceptional organizational and communication skills, written and verbal
• Proven ability to anticipate needs, manage sensitive information, and follow through reliably
• Comfort operating close to the center of decision-making without needing ownership or visibility
• High degree of discretion, professionalism, and personal integrity

Nice To Haves

• Experience at an early-stage startup or founder-led organization
• Exposure to investor, board, or partnership contexts
• Familiarity with technical, scientific, or research-driven teams
• Interest in building systems that scale without slowing people down

Responsibilities

• Create Leadership Leverage: Work in close partnership with the CEO, co-founders, and leadership team to manage time, attention, and preparation in an environment where priorities shift quickly.
• Ensure leaders are well-prepared for meetings, decisions, and external engagements, with relevant context, materials, and follow-ups in place.
• Facilitate Early-Stage Alignment & Follow-Through: Track decisions, action items, and cross-leader commitments to ensure intent turns into action.
• Proactively surface dropped threads, misalignments, or timing risks, helping leadership stay synchronized without inserting yourself into ownership of business outcomes.
• Enable Moments That Matter: Identify and support high-leverage moments such as investor conversations, key hires, partnership meetings, scientific milestones, and internal decision points.
• Ensure these moments are anticipated, prepared for, and closed out with appropriate next steps.
• Communicate & Coordinate: Coordinate complex scheduling and logistics across a small but senior group where every hour counts.
• Draft and manage executive communications as needed, ensuring clarity and consistency while maintaining discretion and trust.
• Build for Scale: Establish and maintain simple, low-friction systems for calendars, meeting prep, decision tracking, and follow-ups that can evolve as the company grows.
• Optimize for speed and clarity, leveraging AI business systems (no coding necessary) to provide rapid capabilities and response where appropriate.

Benefits

• Competitive compensation
• Stock Options Plan
• Access to state-of-the-art tools and collaborative opportunities with leading experts in artificial intelligence, physics, hardware and electronic design automation.
• Opportunities to attend industry conferences, present research findings, and engage with the global AI research community.
• Impact-Driven Culture: Join a passionate team focused on solving some of the most challenging problems at the intersection of AI and hardware.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed