Executive Assistant - Global Markets

BMO • New York, NY

6d

About The Position

BMO Capital Markets is hiring a Global Markets Executive Assistant to support a large team across multiple Global Markets functions and provide secondary coverage for Global Markets executives. The role requires professionalism, discretion, and an understanding of financial markets and the pace of a front-office environment. The Executive Assistant acts as a trusted partner to the team and helps ensure seamless operations.

The role provides comprehensive administrative support to a team of 25–35 professionals, manages complex calendars and travel, prepares professional materials, coordinates communications and meetings, and supports operational processes such as expenses, filing, onboarding, and offboarding. It also involves handling confidential information responsibly and ensuring work complies with internal policies, compliance standards, and regulatory expectations.

Requirements

• Proven experience as an assistant, preferably in Global Markets, Capital Markets, or a fast-paced corporate environment.
• Strong organizational skills and ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills and a professional, confident approach.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools such as Teams and SharePoint.
• High attention to detail, accuracy, and follow-through.
• Ability to anticipate needs, work proactively, and remain calm under pressure.
• Strong judgment, integrity, and commitment to confidentiality.
• Several years of relevant executive or senior administrative support experience.

Nice To Haves

• Post-secondary education is preferred.
• Experience supporting senior professionals or teams within financial services is an asset.

Responsibilities

• Provide secondary support to executive-level Global Markets professionals, coordinating with their primary assistants and completing delegated requests promptly.
• Manage urgent executive requests, including lunch, coffee, and print-material pickups.
• Provide administrative support to a team of 25–35 Global Markets professionals.
• Manage complex calendars, schedule internal and external meetings across time zones, and resolve scheduling conflicts.
• Coordinate domestic and international travel, including flights, accommodations, visas, and itineraries, and process related expenses accurately and on time.
• Prepare, edit, and format correspondence, reports, presentations, and meeting materials.
• Serve as a key contact for internal partners and external stakeholders.
• Manage high-volume email traffic, prioritizing and redirecting messages as appropriate.
• Prepare for meetings by coordinating agendas and distributing materials, and manage follow-ups.
• Maintain organized electronic filing systems in accordance with internal policies and record-keeping standards.
• Process invoices, expenses, and requests in accordance with Global Markets controls and timelines.
• Assist with team-member onboarding and offboarding, including system access, equipment, and coordination with internal teams.
• Support ad hoc projects, reporting requests, and process improvements.
• Handle sensitive and highly confidential information with discretion and sound judgment.
• Ensure activities comply with internal policies, compliance standards, and regulatory expectations.

Benefits

• Health insurance
• Tuition reimbursement
• Accident insurance
• Life insurance
• Retirement savings plans
• Performance-based incentives, discretionary bonuses, and other perks and rewards may be included in the total compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed