Executive Assistant

Cantor Fitzgerald

23h•Onsite

About The Position

Our Boston Capital Markets team specializes in investment sales, recapitalization, and strategic advisory of office, life science, industrial, retail, multifamily and data center assets across the Greater Boston Metro and throughout New England. The group has completed over $80 billion in transactions over the past decade and operates as a high-performance, deal-intensive team with a strong track record advising institutional owners, developers, and private investors on their most complex dispositions and recapitalizations. This is a demanding, high-output role suited for someone who thrives under pressure, takes pride in the quality of their work, and is energized by a fast-paced environment. The position will provide executive support for the Co-Head U.S. Capital Markets President, New England Area. This is a temporary position expected to last approximately 6 months.

Requirements

minimum of 5+ years of experience as an executive assistant
Must display a high level of professionalism in person and on the phone.
Deal input and tracking payments.
Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level
BA or BS degree
Ability to interface professionally with all levels of employees
Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
Exceptional organizational skills are necessary to succeed in this position.
Must be flexible and able to work extended hours.
Qualified candidates must have strong communication, written, and verbal skills.
Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must!

Responsibilities

Screen a high volume of telephone calls from both internal and external sources.
Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc.
Must be able to compose business correspondence and format spreadsheets
Works on special assignments as needed. Such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions.
Track action items and deliverables for executives and proactively schedule the time required to address them.
Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations
Meets designated deadlines and works effectively in a pressurized environment.
Must have a professional phone manner and be able to interact with staff and clients in a professional manner
Must be able to multi-task with little or no supervision
Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner
Be able to prioritize when working for more than one person
Have a “can-do” attitude. Be willing to do what it takes to get it done.