Executive Assistant

REXEL•Carrollton, TX

15h•Onsite

About The Position

The Executive Assistant is responsible for providing day-to-day support to a Senior level leader and their direct reports as needed. Responsible for calendar management, correspondence, presentation preparation, travel arrangements, meeting planning/organization, expense reconciliation, policy enforcement, etc.

Requirements

7+ years of executive assistant experience
High School or GED - Required
Proficiency in Microsoft Outlook, Word, Excel, Power Point, Teams, and Visio

Nice To Haves

3+ years supporting a C-level executive preferred
Previous supervisory experience and/or office management experience preferred
4 Year / Bachelor's Degree - Preferred
High level of confidentiality, diplomacy, and integrity
Ability to proactively anticipate needs and take appropriate and timely action
Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
Strong leadership skills with the ability to handle multiple tasks simultaneously while meeting deadlines
Excellent customer service skills and attitude
Highly detail oriented
Excellent organizational, time management, quality execution, and follow-through skills
Ability to excel in a fast paced, multi-tasked, demanding business environment
Analytical and able to solve problems
Strong verbal and written communication skills
Ability to interact with diverse cultures due to global nature business

Responsibilities

Perform administrative duties for Senior management.
Screening calls
Making/coordinating U.S. and international travel arrangements
Preparing presentations, reports, and financial data
Compose and type routine correspondence and advanced level presentations
Organizes and maintains file system
Heavy calendar management. Coordinate leadership's schedule and makes appointments
Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities
Manage all meeting space and internal video equipment needs for meetings/events
Other duties as assigned