Executive Assistant (Corporate Management)

OSI Maritime Systems•Burnaby, BC

3d•CA$72,487 - CA$88,363

About The Position

The mission of the Executive Assistant is to provide support to the Executive Leadership. This role is highly operational, specializing in the execution & smooth running of Leadership’s day to day functions. Success in this role requires initiative, energy, curiosity and discretion.

Requirements

University or college degree in Business Management, Business Administration or similar
Minimum of 4-6 years’ experience in a growing company working directly with executives
Excellent interpersonal and organizational skills, high level of professionalism, integrity, discretion and judgment.
Strong attention to detail; ability to solve problems, prioritize, in a fast-paced and changing environment.
Required to obtain security clearance.
Must be an advanced user of MS Office 365 suite of tools, especially Teams, Excel, PowerPoint and Outlook

Nice To Haves

working with a remote workforce is an asset.

Responsibilities

Serves as a point of contact for stakeholders on business matters pertaining to the CEO & COO. Coordinating both weekly calendars
Assists with communication efforts; prepares presentations and schedules meetings on behalf of the CEO & COO.
Monitors and maintains the divisional workflow of reports, ensuring all actions are recorded, tracked and reported on.
Prepares agendas, attends meetings to take notes and captures actions as required.
Maintains a close working relationship with other divisions within the company. Communicates proactively with key stakeholders at varying levels of seniority.
Manages and prepares a variety of confidential and sensitive documents.
Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail, ensuring critical timelines are met.
Travel arrangements and invoices
Ad hoc reports, duties and or presentations as required