Executive Assistant, Corporate Tax

Sun Life•Toronto, ON

8d•CA$51,000 - CA$80,200•Hybrid

About The Position

As an Executive Assistant and a valued team member, you will be called on to offer administrative support the Corporate Tax team. You will be working in a fast paced, multitasking environment that often presents competing demands on your time.

Requirements

2 to 5 years experience in an office environment as an executive assistant supporting multiple leaders
High proficiency/skill working with MS Suite products including Outlook, Word, PowerPoint, Excel, CoPilot
Ability to navigate the organization and network with other Admins to effectively to support leadership
Efficiently manage expectations/concerns using strong relationship management and communication skills, both verbal and written
High regard for confidentiality
Ability to work independently, take initiative and prioritize work with a sense of urgency as required
Provide accurate, organized, and efficient administrative support
Demonstrated user proficiency and technical understanding with technology hardware (printers, notebooks, laptops, desktops etc.)

Nice To Haves

General accounting or bookkeeping knowledge would be an asset

Responsibilities

Liaise with internal partners to track and manage the procurement lifecycle, including contracting, risk approvals, invoicing, and budgeting.
Manage organizational charts and headcount trackers.
Support the tax team in the execution of their work by managing multiple calendars, arranging and coordinating meetings, and managing last minute changes to schedules.
Organize and make appropriate arrangements for business travel and accommodations and assist with expense reimbursement through Concur.
Help organize and participate in events (e.g. Town Halls, team socials) and larger conference calls, including booking rooms, coordinating locations, arranging catering, setting up technology services, sending post-event feedback surveys.
Work with hiring managers to coordinate onboarding for new employees joining the department, including new hire materials and resources
Prepare presentations, communications, and reports as required
Support the team by continuously developing knowledge and proactively identify areas for process efficiencies
Provide back up support for other EAs as needed
Other duties as required