Executive Assistant

American Century Investments • Los Angeles, LA

2d • $80,000 - $95,000 • Onsite

About The Position

Avantis Investors, part of American Century Investments, is focused on helping clients achieve their investment goals through the delivery of broadly diversified, low cost, efficient investment strategies. All our investment strategies are managed under a consistent investment philosophy based on financial science and use information in market prices and company financials to identify differences in expected returns among securities. The primary responsibility of the Executive Assistant is to provide organizational and operational support to senior leaders in the sales and marketing organizations. You must be able to handle sensitive and confidential information and have a proven understanding of the organization and business unit. This role reports to Client Infrastructure and Support Manager. This position will be based out of our Los Angeles, CA office and will be in office 5 days per week. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the U.S. without visa sponsorship, now or in the future.

Requirements

• Bachelor’s or a 2-year degree in any related field or equivalent combination of education and work experience
• Prior experience in a senior administration support role working with business leaders strongly preferred
• Strong communication and interpersonal skills
• Demonstrated proficiency of desktop hardware/software including MS Office.
• Experience with Salesforce a plus
• Able to effectively prioritize and manage multiple tasks
• Typing skills of 50 wpm
• Demonstrates the American Century Investments Winning Behaviors: Client Focused, Courageous and Accountable, Collaborative, Curious and Adaptable, Competitively Driven.

Nice To Haves

• Experience with Salesforce a plus

Responsibilities

• Coordinate calendars, phones and schedules for assigned leaders.
• Maintain appointments, including establishing priorities and gate-keeping access.
• Make travel arrangements (both domestic and international), completing travel itineraries and expense reports.
• Actively support and/or facilitate special projects as necessary, including conducting research and building presentation materials for industry related and community activities, as well as, cross-channel and inter-departmental projects.
• Play an instrumental role in the coordination, planning, and design of department events including client meetings, department meetings, and other special events.
• Coordinate senior leader meetings, functions, and events.
• Record and distribute meeting minutes with decisions, outcomes, and action item requirements.
• Prepare correspondence, memos, and other written communication for team members, clients, vendors, internal business partners, for review and use by senior leaders.
• Provide onsite office management support, including vendor coordination, facilities communication, mail and deliveries, security/badge liaison, and inventory oversight for supplies and shared spaces.
• Perform various administrative duties including filing, ordering supplies, maintaining records, summarizing the content of incoming mail, prioritizing mail, taking immediate action on meaningful items, and providing telephone and email backup support.
• Represent the firm, department and executives that you support to internal and external partners including clients, department heads, investors and industry leaders.

Benefits

• Competitive compensation package with bonus plan
• Generous PTO and competitive benefits
• 401k with 5% company match plus annual performance-based discretionary contribution
• Tuition reimbursement, formal mentorship program, live and online learning

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree