Executive Assistant
IMPACT•Cheshire, CT
•Remote
About The Position
We are seeking a proactive, highly organized, and tech-savvy Executive Assistant to support our coaching team. This role goes beyond traditional administrative support—you will act as a strategic partner in managing priorities, coordinating client delivery, and ensuring the business operates smoothly day-to-day. The ideal candidate is a master of logistics, a discreet gatekeeper, and a proactive operator who anticipates needs, identifies risks, and keeps both leadership and client work on track.
Requirements
- 2–3 years of experience in a similar role
- Experience working in a client services, agency, or consulting environment strongly preferred.
- Experience managing workflows and projects in tools like ClickUp (or similar project management platforms)
- Proficient in Google Suite. Knowledge of HubSpot is a plus.
- Experience with AI productivity tools (e.g., ChatGPT, Claude)
- Exceptional written and verbal communication; ability to thrive in a fast-paced, shifting environment; and a "no task too small" mentality combined with high-level strategic thinking.
- Strong attention to detail and comfort managing multiple tasks
- Process-Oriented Mindset: Willingness to follow established processes and playbooks with precision, while contributing to the development and refinement of processes.
Nice To Haves
- Knowledge of HubSpot is a plus.
Responsibilities
- Manages complex schedules and coordinates meetings with internal and external parties, utilizing multiple calendars, and anticipating problems and conflicts in advance.
- Manages and filters client communication, follows up on action items, and provides post-meeting notes.
- Monitors client scopes and deliverables to ensure projects stay on time, on budget, and aligned with expectations.
- Proactively calls out red flags to the team about clients at risk or projects being off track.
- Monitors a team's workload and capacity and makes recommendations to adjust as needed.
- Create and manage client profitability reports and send notes to team members.
Benefits
- Health, vision, and dental coverage.
- 401(k) with company match.
- Paid time off and a flexible work schedule.
- Paid parental leave to support your growing family.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
