Executive Assistant, PCG

Tremco Construction Products Group•Maple Shade, NJ

15d

About The Position

The Executive Assistant provides high-level administrative support to members of the executive leadership team. The role calls for exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include calendar and meeting coordination, travel arrangements, communications, confidential information handling, executive expenses, document preparation, budget-process support, records maintenance, and legal-invoice coordination. Duties may vary depending on the employee and business needs.

Requirements

Associate degree.
3–5 years of experience in an administrative or executive support role.
Advanced proficiency in MS Office, including Outlook, Word, PowerPoint, and Excel.
Experience with calendar management and expense reporting.
Professional demeanor and ability to interact with internal and external stakeholders at all levels.
Ability to handle confidential and sensitive information with discretion.
Flexibility and adaptability in managing multiple and shifting priorities while maintaining accuracy and attention to detail.
Excellent organizational and time-management skills.
Excellent written and verbal communication skills.
Strong problem-solving skills and ability to work independently with minimal supervision; able to clarify underlying needs, ask timely questions, and identify opportunities to improve processes and outcomes.

Nice To Haves

Experience supporting senior executives or C-level leaders.
Familiarity with productivity tools such as Teams, Concur, and Oracle.
Commitment to performing duties at the highest possible level on a consistent basis.
Ability to communicate confidently and professionally with people at all levels.
Strong business sense and ability to use tact and judgment, including when handling confidential information.
Ability to build effective cross-functional relationships, understand stakeholder needs, and deliver responsive support.
Strong event-planning and logistics-coordination experience.
Experience preparing executive-level reports, presentations, and communications.
Proactive self-starter who anticipates needs, identifies opportunities to contribute, takes ownership through completion, and resolves issues without waiting for direction.

Responsibilities

Manage complex calendars, including scheduling meetings, appointments, and travel for executive leaders.
Coordinate logistics for meetings, conferences, and events, including preparing materials and agendas and tracking follow-up items.
Screen and prioritize incoming emails, calls, and mail; respond or route communications as appropriate.
Handle complex and confidential situations and duties in support of executive management, in accordance with company policies, practices, and procedures.
Prepare executive expense reports.
Prepare, edit, and proofread correspondence, presentations, reports, and other documents.
Support the annual budget (GTO) process by coordinating deadlines and assisting with key deliverables.
Maintain organized filing systems and ensure timely access to critical documents and records.
Assist with HR database and personnel-record upkeep, ensuring information is accurate, confidential, and compliant with company protocol.
Assist with tracking, processing, and organizing legal invoices, coordinating with the internal legal team and external vendors to support timely and accurate billing.
Perform other assigned activities.