Executive Assistant, Sales, Red Seat Ventures

Fox Corporation•New York, NY

3d•$32 - $45•Hybrid

About The Position

Red Seat Ventures is seeking a highly organized, proactive Executive Assistant to support the SVP of Sales and the broader sales leadership team. The role focuses on complex calendar management, cross-functional coordination, and team operations support in a fast-paced, evolving environment. The successful candidate keeps executives and teams organized, anticipates scheduling conflicts, and ensures seamless execution of meetings and team-wide initiatives, including quarterly town halls. Responsibilities include managing high-volume calendars; coordinating meetings across time zones and business units; preparing meeting materials, agendas, and logistics; supporting town halls, department meetings, offsites, and events; coordinating occasional domestic travel; preparing and reconciling expense reports; drafting correspondence; assisting with presentations and documentation; supporting operational projects; maintaining confidential information; occasionally assisting with office operations; and supporting and training employees on Fox operational processes.

Requirements

At least 5 years of administrative experience supporting executive leaders.
Strong experience managing complex, high-volume executive calendars.
Exceptional organizational skills and ability to anticipate needs and prioritize effectively.
Strong attention to detail and follow-through.
Excellent communication skills and professionalism across all levels of the organization.
Ability to handle confidential information with discretion.

Nice To Haves

Experience supporting team-wide meetings or internal events, such as town halls and offsites.

Responsibilities

Manage and maintain high-volume calendars for the SVP and select team members.
Coordinate internal and external meetings across multiple time zones and business units.
Prioritize scheduling requests and resolve conflicts with sound judgment.
Prepare meeting materials, agendas, and logistics.
Track key deadlines, recurring meetings, and follow-ups.
Support planning and execution of quarterly town halls, including scheduling, logistics, materials coordination, and cross-functional communication.
Assist with department-wide meetings, offsites, and team events.
Partner with Finance, HR, and Operations as needed.
Maintain organized records, shared documents, and team resources.
Coordinate occasional domestic travel arrangements.
Prepare, submit, and reconcile expense reports, and ensure compliance with company travel and expense policies.
Draft correspondence and assist with presentations and documentation.
Support ad hoc projects and operational initiatives as assigned.
Handle sensitive information with discretion and professionalism.
Assist with office and workplace operations on occasion.
Support and train employees on Fox operational processes as needed.