Executive Assistant

RS Assurance & Advisory • Dallas, TX

17h • Onsite

About The Position

The Executive Assistant provides high-level administrative and organizational support to the Managing Director while assisting with cross-functional projects and company initiatives. This role requires a highly organized, proactive, and resourceful professional who can manage competing priorities, maintain a high degree of confidentiality, and communicate effectively with internal and external stakeholders.
The ideal candidate is professional, trustworthy, reliable, detail-oriented, and adaptable, with a strong desire to learn, improve processes, and contribute to the overall success of the company.

Requirements

• 5+ years of experience in an Executive Assistant or similar administrative support role
• Strong proficiency with Google Workspace, including Drive, Docs, Sheets, and Forms
• Exceptional written and verbal communication skills
• Strong interpersonal and relationship-building skills, with an empathetic and professional communication style
• Demonstrated ability to handle sensitive and confidential information with discretion
• Highly organized and detail-oriented, with excellent time management skills
• Ability to work effectively in a small, fast-paced environment with changing priorities
• Ability to quickly learn, understand, and evaluate new systems, tools, and processes
• Self-starter who works independently and takes a proactive approach to responsibilities
• Strong ability to prioritize competing demands and manage multiple projects simultaneously
• Strong problem-solving and decision-making skills, with the confidence to make recommendations and communicate ideas effectively

Nice To Haves

• Bachelor's degree or higher preferred, but not required

Responsibilities

• Provide comprehensive administrative and organizational support to the Managing Director
• Coordinate and maintain the Managing Director's calendar, including internal and external meetings, conferences, department activities, teleconferences, and travel
• Prepare the Managing Director for upcoming meetings and commitments by ensuring appropriate documents, materials, and information are readily available
• Attend meetings as required, take accurate notes, and track follow-up items and action items
• Keep the Managing Director informed of upcoming commitments, deadlines, and responsibilities and follow up proactively as needed
• Prioritize competing requests and urgent matters while exercising sound judgment and discretion
• Communicate directly with customers, clients, vendors, and internal staff on behalf of the Managing Director when appropriate
• Follow up on contacts and commitments made by the Managing Director and support the development and maintenance of key business relationships
• Conserve the Managing Director's time by conducting research, reviewing and organizing information, drafting correspondence and documents, and coordinating communications
• Prepare executive-level reports, presentations, correspondence, and other materials as needed
• Assist with general administration, documentation, and legal and regulatory compliance activities
• Provide administrative support to the Sales team and other departments as needed
• Support the Proposal/RFP team with administrative and coordination activities
• Assist with planning and coordinating employee team-building activities, company events, and other organizational initiatives
• Coordinate travel arrangements for meetings, conferences, and marketing events
• Schedule and coordinate internal and external meetings and events
• Assist with special projects and other initiatives as assigned by management

What This Job Offers

• Job Type: Full-time
• Career Level: Executive