Executive Assistant - Remote

UnitedHealth Group•Golden, CO

21h•$20 - $36•Remote

About The Position

For those who want to invent the future of health care, here's your opportunity. We're going beyond basic care to health programs integrated across the entire continuum of care. Join us to start Caring. Connecting. Growing together. The Executive Assistant will support Managers with senior level administration services including answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance. This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills. Candidates living in Utah or Colorado will be prioritized as these states align with the markets this position will be supporting. You’ll enjoy the flexibility to work remotely from anywhere within the U.S. as you take on some tough challenges. For all hires in the Minneapolis or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.

Requirements

High school education or equivalent experience
2+ years of administrative support to leadership in a corporate setting
Experience working in a fast-paced, matrix organization
Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint
High degree of personal integrity and solid interpersonal skills
Proven exceptional attention to detail
Proven ability to provide high quality, consistent services to the various leaders within the department

Nice To Haves

Experience working within a healthcare setting
Experience working for a Fortune 500 company
Experience with booking business travel following company guidelines and recommendations
Experience with AMEX Travel
Experience with Concur
Experience with Smartsheet
Home office residence in Utah or Colorado

Responsibilities

Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
Create, prepare, and distribute all meeting materials
Maintain charitable/community relations and promotional items budget and sponsorships
Ensure all resources and technology are set up and working for all meetings
Make travel arrangements for leadership
Help plan and coordinate Broker meetings and external events as needed
Organize logistics of large or offsite events, using internal resources as needed
Compile and integrate information needed to complete reports and documents
Prepare or format office documentation needed for various audiences
Post relevant documentation onto relevant systems and communication boards
Maintain and distribute broker email and address mailing lists as needed
Utilize Microsoft 365 software and other applications
Monitor and oversee internal office communications
This position may occasionally assist in onboarding new employees depending upon the role of the hire
Maintain and keep updated office and distribution lists
Consult and communicate with internal and external customers to identify and provide resources
Research and provide needed information to respond to requests in a timely matter
May occasionally assist with reviewing and approving timecards, employee reviews and feedback