Executive Assistant

HP•Vancouver, WA

20d•$83,000 - $127,800

About The Position

Consumer Printing Solutions & Services (CPSS) is seeking an Executive Assistant to support the office of the Division President. The successful candidate thrives working both independently and collaboratively, bringing exceptional organizational and communication skills to manage multiple priorities in a fast-paced, evolving environment. This role requires sound judgment, discretion, and attention to detail, along with a proactive mindset and a commitment to enabling leadership effectiveness and team success. In this role, the EA provides advanced and strategic administrative and operational support to senior executives, managing key records, complex calendars, communications, travel, and executive-level deliverables. They act as a key point of contact for internal and external stakeholders, handle sensitive information with the highest level of discretion, and coordinate administrative work within and across departments. This role also supports business operations through preparation of reports, presentations, and insights that enable effective decision-making.

Requirements

High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
Typically has 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
Administrative Support
Calendar Management
Event Planning
Executive Information Systems
Expense Reports
Microsoft Office, M365 Copilot ideal
Invoicing
Microsoft SharePoint
Office Equipment
Office Management
Office Supply Management
Organizational Charts
Proofreading
Purchasing and Purchase Orders
SAP Concur (Travel And Invoice Software)
Taking Meeting Minutes
Travel Arrangements
Workflow Management, Smartsheet proficiency ideal
Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity

Responsibilities

Holds responsibility for performing advanced tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
Handles advanced administrative duties like key records maintenance, compiling data for reports, preparing expense reports, preparing/editing executive presentations, etc.
Takes ownership of executives' calendars, scheduling complex meetings, managing conflicts, and prioritizing appointments, preparing detailed meeting agendas, taking minutes, following up on action items, and anticipating and planning for future scheduling needs.
Acts as a gatekeeper, screening and prioritizing phone calls and emails, and responds to routine inquiries and drafts responses on behalf of executives.
Manages all aspects of executive travel, including international trips, visa applications, and managing travel budgets, and addresses last-minute changes and emergencies.
Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.
Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and prepares presentations with relevant insights for the executives.
Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
Supervises entry-level executive assistants or administrative support staff of the administrative services department.

Benefits

Health insurance
Dental insurance
Vision insurance
Long term/short term disability insurance
Employee assistance program
Flexible spending account
Life insurance
Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
13 paid holidays
15 days paid time off