Executive Assistant

Mitsubishi UFJ Financial Group•Los Angeles, CA

8d•Hybrid

About The Position

Mitsubishi UFJ Financial Group (MUFG) is seeking a highly skilled Administrative Specialist to deliver advanced analytical and specialized administrative support to senior leadership and cross-functional teams. In this role, you will serve as a strategic partner to managers, assisting with the coordination and execution of highly complex projects, while ensuring operational efficiency and organizational alignment. You will be responsible for managing a wide range of administrative functions, including calendar and meeting coordination, document preparation and analysis, reporting, and communication management. This position requires a strong ability to interpret data, streamline processes, and support decision-making through thoughtful analysis and attention to detail. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day.

Requirements

10+ years’ experience, most recently working with senior-level management
Strong interpersonal, administrative, and time management skills
Excellent verbal and written communication skills
Strong client interaction skills focusing on customer service
Ability to handle varied work requirements within multiple internal systems

Responsibilities

Conduct advanced research and data analysis for special and ongoing department projects.
Prepare/summarize complex information from raw data using spreadsheets or other software for administrative reports.
Build mathematical computations in spreadsheets and convert to presentation-level materials.
Respond to inquiries (phone calls, mail, etc.) from internal or external customers.
Provide direct, superior-level secretarial support to assigned business area or manager.
Type memos, memoranda, reports, etc., from drafts, proofread and review for errors.
Prepare, edit, and assemble presentation materials/agenda.
Compose letters of a complex nature and correspondence and reports where detailed research may be required.
Arrange meetings, conferences, and schedule appointments for manager.
Receive and greet incoming visitors and direct them to the proper individual.
Perform other functions such as order department supplies, coordinate equipment repair, make department staff travel arrangements, etc.
Attend meetings as requested to provide meeting minutes.
Coordinate/maintain department budget or other record-keeping functions.
Monitor the budget and review general expenditures to ensure they are within budgeted guidelines.
May serve as HR liaison by processing personnel activities including coordinating interviews, employee orientation, maintaining payroll records and employee profiles.