Executive Assistant

Elmcor Youth & Adult Activities Inc • New York, NY

3h • $25 - $70,000 • Onsite

About The Position

This position is primarily responsible for providing high level operational, administrative and leadership support to the office of the Chief Executive Officer. They will be a highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. Reports to the Executive Coordinator.

Requirements

• Associates Degree in communication, nonprofit management, human services, or other related field
• three to five years work experience in positions related to providing administrative support to a senior level executive of a corporation
• Excellent communication required
• Must successfully complete a criminal background check
• obtain clearance from the Office of Children and Family Services.

Responsibilities

• Monitor organization projects to ensure deadlines are met.
• Serves as a primary point of coordination for the CEO’s office, managing communications and ensuring timely follow up on executive matters.
• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
• Manages mail coming in and going out from the Executive Director’s office
• Establish and maintain an organized filing system; files correspondence and other records.
• Assist in coordinating the CEO’s calendar; confirming meetings and appointments.
• Schedule meetings and book conference rooms as required.
• Performs general clerical duties including but not limited to photocopying, scanning, faxing, and mailing.
• Uphold a strict level of confidentiality
• Update the Data Management Software with new subscribers and manage existing subscribers
• Assist in the coordination of special events managed from the office of the CEO including the Annual Gala, Corporate events and Agency participated events
• Prepares Executive level Presentations and meeting minutes
• Promote events through flyers via email, e-blast and social media portals: Agency Website, Facebook, Instagram and Twitter.
• Performs other related duties as assigned by the CEO.

Benefits

• 15 Vacation Days
• 12 Sick Days (3 per quarter)
• Floating Holiday 1 annually
• 401K retirement plan with 3% match after 90 days of employment
• Medical Benefits after 30 days of employment with Cigna
• Dental/Vision eligible after 90 days of employment
• Access to Gym/Weight Room
• Access to Boxing Ring
• Short Term Disability
• Life, Accidental Insurance available through Aflac
• Transit Check for commuting expenses
• Legal Shield for legal services
• Public Service Loan Forgiveness (PSLF) participant

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree