Executive Assistant

Banesco USA• Miami, FL, US, FL

9d•Hybrid

About The Position

Banesco USA is seeking an Executive Assistant for our Executive Department. This role is responsible for assisting the President & CEO in all day-to-day administrative functions of the bank. The Executive Assistant will manage and monitor executive documents, correspondence, and digital communication. They will coordinate the President’s calendar, organize agendas, and handle event registrations and RSVPs. Additionally, this role partners with Corporate Governance in the elaboration and coordination of the Annual Committee and Board calendars. The Executive Assistant serves as a liaison between the executive office and staff, customers, regulators, and Banesco Group companies. They will organize annual board and committee meetings, ensuring all presentation materials are prepared for dual-platform delivery. Travel and accommodations for the CEO, Board members, and staff will be arranged, and accurate expense reports will be prepared and maintained. The role also involves performing monthly reconciliations of petty cash and corporate credit cards, and reviewing invoices prior to approval. Ensuring 100% completion of mandated annual training programs and professional development certifications is crucial, as is maintaining up-to-date knowledge of banking regulations by consistently completing all assigned annual training. The Executive Assistant will execute additional responsibilities and special projects as directed by executive leadership, and perform other functions and/or duties as assigned.

Requirements

Associate’s degree in Business Administration preferred or equivalent experience.
Three (3) years of experience as an administrative assistant for C-Level Executives.
Advance computer skills including but not limited to proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.)
Strong verbal and written communication skills, ability to communicate at all levels of the organization.
Strong attention to detail and accuracy.
Ability to multi-task, with strong organization, time-management, and prioritizing skills.
Strong customer service skills, ensuring the satisfaction of both internal and external customers.
Basic knowledge of related State and Federal banking compliance regulations and operational policies.
Ability to work with minimal supervision while performing duties.

Responsibilities

Assisting the President & CEO in all day-to-day administrative functions of the bank.
Managing and monitoring executive documents, correspondence, and digital communication.
Coordinating the President’s calendar, organizing agendas, and handling event registrations and RSVPs.
Partnering with Corporate Governance in the elaboration and coordination of the Annual Committee and Board calendars.
Serving as a liaison between the executive office and staff, customers, regulators, and Banesco Group companies.
Organizing annual board and committee meetings, ensuring all presentation materials are prepared for dual-platform delivery.
Arranging travel and accommodations for the CEO, Board members, and staff; preparing and maintaining accurate expense reports.
Performing monthly reconciliations of petty cash and corporate credit cards, and reviewing invoices prior to approval.
Ensuring 100% completion of mandated annual training programs and professional development certifications.
Maintaining up-to-date knowledge of banking regulations by consistently completing all assigned annual training.
Executing additional responsibilities and special projects as directed by executive leadership.
Completing annual training program assigned other than Consumer Compliance.
Performing other functions and/or duties as assigned.