Executive Assistant
About The Position
The Executive Assistant serves as a trusted partner to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Director of Human Resources, providing high-level administrative, organizational, and operational support to ensure the effective execution of strategic business objectives. This position plays a critical role in supporting executive leadership by managing complex schedules, coordinating communications, preparing executive-level presentations and reports, organizing meetings and events, and handling highly confidential information with discretion and professionalism. The Executive Assistant acts as a key liaison between executive leadership, employees, customers, suppliers, board members, investors, and other external stakeholders.
Requirements
- 5+ years of executive assistant experience, preferably supporting C-suite or senior leadership
- Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Strong written and verbal communication skills
Nice To Haves
- Experience with HRIS system, preferably UKG, is preferred
- Familiarity with ITAR (International Traffic in Arms Regulations) and export control compliance requirements
Responsibilities
- Manage complex, multi-person calendars and information flow for executive leadership
- Arrange travel including flights, hotels ground transportation and itinerary preparation
- Prepare detailed travel packages with relevant documents, agendas, and contact information
- Process travel expense reports and reconcile corporate card statements as needed
- Draft, proofread and format executive level communications, presentations, reports and briefing materials, ensuring version control is accurate and up to date
- Coordinate and prepare materials for board meetings, leadership team meetings and town halls
- Record and distribute meeting minutes, action items and follow-up communications
- Plan and execute on-site and off-site executive events, leadership retreats and other corporate engagements
- Maintain confidential executive files and records in compliance with company and regulatory requirements
- Manage procurement of office supplies and coordinate facilities–related requests for the executive suite
- Provide administrative support for HR initiatives including preparation and distribution of organizational announcements and leadership communications
- Support onboarding activities for corporate-level hires and senior leadership
- Assist CFO with preparation of spreadsheets, reports and financial presentations as needed
- Provide general administrative support to the executive leadership team
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
