Executive Assistant

Zelis • St. Louis, MO

5d • Hybrid

About The Position

At Zelis, we Get Stuff Done. So, let’s get to it! Zelis is modernizing the healthcare financial experience across payers, providers, and healthcare consumers. We serve more than 750 payers, including the top five national health plans, regional health plans, TPAs and millions of healthcare providers and consumers across our platform of solutions. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts – driving real, measurable results for clients. At Zelis, AI is woven into the fabric of how we work. Every associate is expected - and empowered - to partner with AI to challenge the status quo, accelerate innovation, and amplify their impact. This is a place for builders with a growth mindset who act with agility, embrace change, and use modern technology to shape smarter solutions, exceptional experiences, and the future of our industry for our clients, customers, and our culture. You bring a unique blend of personality and professional expertise to your work, inspiring others with your passion and dedication. Your career is a testament to your diverse experiences, community involvement, and the valuable lessons you've learned along the way. You are more than just your resume; you are a reflection of your achievements, the knowledge you've gained, and the personal interests that shape who you are. We are seeking an Administrative Assistant to join our Zelis team. This role is a critically important role, enabling the Leadership team to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis’ clients and internal stakeholders. This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the leadership team and be accustomed to being in a visible role and juggling multiple priorities simultaneously, along with event management. The role also requires a person who is highly resourceful and highly technical to manage the day effectively and efficiently in a fast-paced environment.

Requirements

• Bachelor’s degree or equivalent experience preferred
• 3-5+ years supporting Mid to Senior Level Executives
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
• Exceptional organizational skills and multitasker
• Must be sensitive to confidential information
• Ability to recognize and solve problems quickly
• Ability to anticipate needs while managing the day-to-day workflow
• Must be proactive, accountable and have excellent judgement
• Detail-oriented and able to work in a fast-paced environment
• Ability to quickly adapt to new technology and easily acquire new technical skills
• Must be able to work under pressure and meet deadlines
• Highly resourceful team player, with the ability to function independently with limited direction
• Must be able to work beyond traditional work hours
• Experience with Concur or similar travel management systems

Responsibilities

• Highly organized, multitasker must be able to work paperless
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the leadership’s behalf
• Possess expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Smartsheet's, ChatGPT, for preparing reports and presentations
• Coordinate Video and Audio conference calls
• Work closely with the leadership team to remain apprised of/schedule upcoming commitments
• Schedule meetings, maintain and update daily Outlook calendars. Confirm objectives for the meeting invites, participants, materials for all calendar needs
• Work to ensure appropriate and timely communication to meeting participants
• Follow up with copies of communication materials as appropriate.
• Provide direct daily support to the leadership team
• Responsible for travel, itineraries, meeting arrangements & Workday expense reports
• Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel
• Work discretely with confidential information
• Assist with onboarding new hires to the team
• Work closely with any operational department heads as it relates to departmental projects
• Responsible for the facilitation of client gifts and holiday gifts/cards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree