Executive Assistant

Lumexa Imaging•Raleigh, NC

1d•Hybrid

About The Position

Lumexa Imaging is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to several members of our executive leadership team and oversee the daily operations of our Raleigh, NC administrative office. This individual will be a trusted partner to senior leaders, ensuring seamless scheduling, communication, and follow-through, while also fostering a professional, efficient, and welcoming office environment. The ideal candidate thrives in a fast-paced environment, can balance multiple priorities, and demonstrates strong judgment, discretion, and attention to detail. This role requires in-office support 3-4 days per week in Raleigh, NC.

Requirements

5+ years of experience as an Executive Assistant, Office Manager, or similar administrative role; experience supporting multiple executives strongly preferred.
Strong organizational skills with the ability to prioritize competing demands and anticipate needs.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite.
Professional presence, discretion, and interpersonal skills to build trust with executives and team members.
Ability to work independently while exercising sound judgment.

Nice To Haves

Experience with expense management and collaboration tools (Zoom, Concur, etc.) a plus.

Responsibilities

Provide high-level administrative support to multiple executives, including calendar management, scheduling meetings, preparing agendas, and coordinating travel.
Coordinate regular meetings routines with both internal and external stakeholders.
Assist with expense reports, invoice coding and process, and other expense management tasks.
Track and follow up on action items to ensure commitments are met.
Maintain confidentiality and handle sensitive information with discretion.
Serve as the primary point of contact for office operations, including vendor management, supplies, and facilities.
Coordinate office logistics (meetings, visitor management, IT support coordination, mail, deliveries).
Ensure the office is well-organized, professional, and equipped to support productivity.
Organize team meetings, events, and celebrations as needed.
Coordinate and execute special projects as needed.
Serve as the primary point of contact for visitor management, including greeting guests, coordinating building access, parking security management, and ensuring a professional reception experience.
Oversee the company swag program, including vendor sourcing, inventory management, order fulfillment, and distribution of branded merchandise for employees, events, and client-facing initiatives.
Manage office snack and beverage program, including inventory monitoring and restocking to maintain a well-supplied and welcoming workplace environment.
Manage office supply inventory and procurement, including vendor coordination and budget-conscious ordering to maintain adequate stock levels.
Coordinate office space assignments and maintain office naming conventions in alignment with company standards and growth needs.
Manage and prioritize office repair and maintenance requests, including coordination with vendors and facilities contacts for timely resolution of issues such as furniture repairs and building infrastructure (e.g., conference room doors, workstations).
Organize and execute office events and gatherings from concept through completion, including logistics, catering, and communications.
Submit and track facilities and IT service tickets through the appropriate ticketing system.