Executive Assistant

RBC•Toronto, ON

6d•Onsite

About The Position

As the Executive Assistant supporting two Vice President’s, Commercial Financial Services, you provide in-depth support in day-to-day management of the team in Greater Toronto Region. The primary purpose of this role is to help maximize their time against top priorities in the market, impacting client loyalty, employee engagement, and business results. You will proactively recommend and implement changes to improve efficiency, assist with reporting analyses, and build relationships with internal partners to support the VPs and RM’s work.

Requirements

3 – 5 years’ experience providing administrative support at the executive level
Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, external partners and donors
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Highly resourceful team-player, with the ability to also be extremely effective independently

Nice To Haves

Experience in the Financial Services sector

Responsibilities

Plan and monitor critical aspects of the market, such as operating expenses, staff cost budgets, the business unit’s recognition programs, client and staff event management, and internal regional communications processes
Provide support to plan, organize and administer the calendar and ensures pre-preparation for all bookings
Prioritize time against the highest impact activities
Actively manage incoming and outgoing correspondences and act as a point of contact between executives and employees/clients
Support with risk and compliance requirements, transit routines, and overall market office operations
Prepare for weekly, monthly and quarterly reviews & routines, including electronic documentation management and all information reporting
Coordinate technical aspects of on-boarding of new hires, including equipment orders and system access setup
Uphold a strict level of confidentiality