Executive Assistant

ThoughtSpot • Mountain View, CA

6d • Hybrid

About The Position

This is a 6-month contract, hybrid Executive Assistant role supporting ThoughtSpot executives. You will play a critical role in managing the day-to-day operations of the executive office, ensuring the executive's time is optimized and priorities are executed efficiently. You will manage confidential projects, coordinate complex scheduling across internal and external stakeholders, support communications, and handle a range of administrative and project coordination responsibilities. This role requires a highly proactive, detail-oriented individual who thrives in a fast-paced tech environment and operates with strong discretion when handling sensitive information.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field preferred
• 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth tech environment
• Experience supporting C-level leadership in a global organization strongly preferred
• Exceptional organizational and time-management skills with strong prioritization ability
• Strong written and verbal communication skills with the ability to draft clear, concise messaging
• Proficiency in Microsoft Office Suite; familiarity with project management tools (e.g., Asana, Trello) a plus
• High responsiveness and ability to manage multiple priorities across communication channels
• Strong judgment, discretion, and integrity when handling sensitive information
• Proactive, curious mindset with a desire to continuously learn and improve
• Ability to thrive in a dynamic, high-expectation environment with strong ownership and composure
• Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.
• Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.
• Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.
• Write effective prompts to get the most accurate and creative results from AI tools.
• Curiosity in exploring new AI tools
• Adaptability to quickly learn and implement new, emerging AI technologies
• Critical thinking to know when to identify when AI should be used versus when human judgement is necessary

Responsibilities

• Manage executive calendars, including scheduling high-priority meetings, appointments, and travel coordination
• Prepare and organize materials for executive meetings, including agendas, presentations, and follow-ups
• Serve as a key point of contact for internal and external stakeholders on behalf of the executives
• Support project planning and execution, including maintaining agendas, task lists, and status tracking
• Draft, proofread, and edit correspondence, reports, and strategic documentation
• Conduct research and synthesize information to support decision-making and executive priorities
• Track deadlines and deliverables to ensure timely execution of key initiatives
• Handle highly confidential information with professionalism and discretion
• Support select personal tasks and initiatives as needed to optimize executive effectiveness
• Help drive best practices in delegation and operational efficiency to maximize executive productivity

Benefits

• Training and resources are provided so every Spotter can confidently create with AI.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive