Executive Assistant, Engineering

Firefly Aerospace • Cedar Park, TX

3d • Onsite

About The Position

Firefly Aerospace is seeking an Executive Assistant to support the VP of Engineering, who leads an organization of more than 400 engineers across Propulsion, Electrical, Mechanical, Aerospace Software, Systems Engineering, and Materials and Process. The role serves as the operational backbone of the engineering front office and also supports the broader Engineering and Operations organizations. The assistant manages a complex, fast-moving calendar, keeps priorities clear, and serves as a trusted point of contact for executives, customers, and partners. The position requires anticipating needs, handling ambiguity calmly, and identifying opportunities to automate recurring work.

The position is based equally at Firefly’s facility in Briggs, Texas, and its corporate office in Cedar Park, Texas. The assistant coordinates executive and organizational meetings, travel, communications, reporting, hiring and onboarding logistics, and facilities and seating needs. The role also handles confidential personnel, financial, and export-controlled information with discretion.

Requirements

• At least 5 years of experience supporting a VP-level executive, ideally in aerospace, defense, or a high-growth technical company.
• Strong attention to detail and due diligence, including double-checking work.
• Exceptional organization and follow-through, with the ability to close loops without reminders.
• Strong written and verbal communication skills and sound judgment about when to act and when to escalate.
• Hands-on experience using automation tools to streamline workflows.
• Ability to support multiple leaders and organizations while keeping their priorities straight.
• Composure under pressure and flexibility when priorities shift frequently.
• Proven discretion in handling sensitive information.
• Must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain required U.S. Department of State authorizations for work involving regulated space technology exports.

Nice To Haves

• Ability or interest in writing or adapting basic scripts, such as Python, to automate routine tasks.
• Familiarity with Atlassian tools, including Jira and Confluence.
• Experience in an ITAR-regulated environment.
• Background supporting engineering or technical leaders.
• Event planning or program coordination experience.

Responsibilities

• Manage a dense, frequently changing calendar and prioritize competing requests with sound judgment.
• Own meeting logistics for the VP, including developing agendas, gathering materials, attending meetings, taking notes, and driving action items to closure.
• Coordinate executive reviews, staff meetings, offsites, and program milestone events.
• Plan domestic and international travel, including itineraries, logistics, and expense reports.
• Support leaders across Engineering and Operations with scheduling, coordination, and special projects as priorities require.
• Draft and edit correspondence, presentations, and internal communications, including the monthly Engineering newsletter and quarterly Engineering milestone reviews.
• Track organizational initiatives, hiring pipelines, and key deadlines, and flag risks early.
• Identify recurring administrative work and build automations using AI tools, workflow platforms, or lightweight scripting.
• Set up and maintain simple pipelines for reporting, meeting preparation, action tracking, and status rollups.
• Coordinate onboarding logistics for senior hires and support recruiting schedules.
• Handle confidential personnel, financial, and export-controlled information with discretion.
• Support facilities and seating coordination across Firefly buildings as the organization grows.

Benefits

• Health insurance plans, including generous health plans with low plan deductibles.
• Dental insurance plans.
• Vision insurance plans.
• Parental leave.
• Relocation benefits.
• Educational reimbursement.
• Short-term disability.
• Flexible PTO options.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed