Executive Assistant

TKO Group Holdings, Inc•New York, NY

8d•$97,500 - $130,000

About The Position

The Executive Assistant will directly support both the Chief Administrative Officer & Senior Counsel to the Board, as well as the EVP, General Counsel for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We’re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.

Requirements

5+ years of executive assistant experience supporting C-level executives
Ability to work under pressure in a dynamic, fast-paced environment
Quick learner with the ability to adapt to new tasks, systems, and changing priorities
High level of discretion in handling confidential information
Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
This role requires travel and flexibility to adjust to changing plans as needed
Strong interpersonal skills and ability to build rapport quickly and collaborate
Proven experience in managing multiple tasks and meeting deadlines with accuracy
A proactive, customer service-oriented mindset, with a strong sense of teamwork
Demonstrated professionalism and strong professional etiquette
Ability to adjust to changing priorities and schedules with ease

Responsibilities

Manage two Senior Executives’ calendars, including scheduling, and confirming meetings and conference calls
Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
Liaise with internal and external stakeholders, including clients and business associates, at all levels
Maintain organized filing system to ensure efficient document management
Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
Support special projects as needed