Executive Assistant

Boston Medical Center•Boston, MA

1d•Onsite

About The Position

Provide high-level administrative support to the Chief Officers and other Executive Committee members. The Assistant provides executive support in a one-on-one working relationship. The Executive Assistant is the liaison to senior management teams; organizes and coordinates executive outreach and external relationships. The Executive Assistant must have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Requirements

5+ years of executive administrative support experience.
Experience supporting senior leaders, physicians, department directors, or executives in a complex organization.
Demonstrated experience managing multiple priorities, calendars, meetings, and projects simultaneously.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Excellent organizational, time-management, and prioritization skills with strong attention to detail.
Exceptional written and verbal communication skills.
Ability to manage complex calendars, schedule meetings, and coordinate events involving multiple stakeholders.
Strong business acumen and sound judgment in handling competing priorities and confidential information.
Demonstrated ability to work independently, anticipate needs, and proactively solve problems.
Strong proofreading, editing, and document preparation skills.
Ability to develop and maintain effective working relationships with physicians, faculty, executives, staff, and external partners.
Experience coordinating projects, tracking action items, and ensuring timely follow-up on deliverables.
Flexible and adaptable in a fast-paced, constantly evolving environment.
Strong customer service orientation and commitment to providing high-quality support.
Demonstrated professionalism, discretion, and ability to handle sensitive and confidential information.

Nice To Haves

Experience in healthcare, academic medicine, physician practice operations, or hospital administration.
Experience supporting multiple leaders and coordinating department-wide activities.
Bachelor's Degree.

Responsibilities

Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the holistic operations of the company.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
Work closely with other executive assistants from the System for scheduling complex meetings.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
Assist in preparing and managing presentations and decks.
Arrange travel and accommodations for executives.
Prepare expense reports.
Be responsive to emails/texts/phone calls, with contact outside normal business hours.
Sustain a daily calendar of meetings and events.
Organize complex calendars and schedules, resolving any scheduling issues.
Manage the Executive's contacts.
Improve administrative workflows and support operational efficiency.