Executive Assistant

Aston Carter•Sunrise, FL

3d•$34 - $38•Onsite

About The Position

We are seeking a highly polished and proactive Executive Assistant to support two C-Suite leaders—the COO/CFO and Chief Brand Officer. This role requires a seasoned professional who can operate as a strategic extension of executive leadership and manage high-level administrative responsibilities with precision and discretion. The ideal candidate thrives under pressure, demonstrates sound judgment, and brings a high level of ownership, accountability, and professionalism to executive support.

Requirements

Proven experience supporting multiple C-level executives, ideally in finance and brand/marketing leadership.
Advanced calendar management skills.
Ability to interact confidently with internal and external stakeholders.
Strong sense of urgency, discretion, and professionalism in handling sensitive information.
Excellent organizational and time-management skills.
High level of confidentiality and professionalism.
Strong written and verbal communication skills.
Ability to adapt quickly to shifting priorities and executive preferences.

Nice To Haves

Experience supporting COO, CFO, or Chief Brand/Marketing Officer specifically.
Experience in consumer products, entertainment, or creative-driven environments.
Experience with board materials, executive decks, or investor-related coordination.
Familiarity with expense tools like Concur or similar.
Event or offsite planning experience for leadership teams.
Comfortable working outside of standard business hours when needed.
Experience supporting leadership in a corporate or high-growth environment preferred.

Responsibilities

Manage complex and ever-changing calendars with expert prioritization and conflict management.
Coordinate domestic and international travel, including high-touch travel coordination with frequent last-minute changes and detailed itineraries.
Prepare presentations and communications as needed.
Act as a primary liaison across internal teams and external partners.
Anticipate needs, solve problems proactively, and create structure in a fast-moving environment.
Serve as a true gatekeeper and strategic partner, not just reactive support.