Executive Assistant

Moonlake • San Francisco, CA

21d • Onsite

About The Position

Introducing Moonlake, AI for creating world simulations. Moonlake is building the frontier of interactive world models: systems that generate, simulate, and reason over 3D environments for robotics, embodied AI, simulation, gaming, and multimodal agents. We are developing AI-native tooling for creating dynamic worlds where geometry, physics, visuals, audio, and interaction remain coherent in real time. Our team sits at the intersection of: Embodied AI, Robotics simulation, Interactive 3D worlds, World models, Real-time generation, AI infrastructure. Moonlake is building the next generation of AI infrastructure for interactive digital worlds. Our mission is to enable anyone to create, simulate, and interact with rich environments using natural language and multimodal inputs, turning simple ideas into worlds with structure, logic, and agents that can perceive and act. Our team has raised $28M in seed funding from NVIDIA Ventures, Threshold Ventures, AIX ventures and notable angels including Naval Ravikant and Jeff Dean to build the foundational layer for the future of AI - powering everything from creative tools and games to robotics training, simulations, and digital twins. Our goal is to make building and experimenting with these environments as accessible and scalable as publishing video on the internet.

Requirements

• Exceptional organizational ability
• Extremely high attention to detail
• Strong written and verbal communication skills
• High responsiveness and reliability
• Ability to handle ambiguity and rapid context switching
• Strong operational instincts
• Calm, professional presence under pressure
• Ability to prioritize effectively across competing demands
• Comfort working closely with highly technical teams and leadership

Nice To Haves

• Experience supporting technical founders or AI companies
• Startup or hyper-growth company experience
• Recruiting coordination experience
• Strong systems/process thinking
• Ability to improve operational workflows independently
• Experience coordinating across engineering or research organizations

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination
• Support leadership with operational execution and prioritization
• Coordinate recruiting, candidate, and interview logistics
• Organize internal workflows, documentation, and communication
• Help drive follow-through across teams and external stakeholders
• Manage travel, onsite coordination, and company logistics
• Support recruiting and hiring operations where needed
• Help improve organizational systems and process efficiency
• Ensure leadership teams stay highly organized and responsive
• Operate as a trusted execution partner across the organization

Benefits

• This role helps leadership: stay focused, move faster, communicate more effectively, and scale the organization without operational breakdown.
• You’ll become part of the operational backbone supporting one of the most ambitious frontier AI companies being built today.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed