Executive Assistant (C-Suite)

Indotronix International Corporation • Chicago, IL

13h • Onsite

About The Position

Our client is seeking an experienced Executive Assistant to support the newly appointed President of the organization. This is a high-visibility role requiring a proactive, highly organized professional who can operate as a trusted partner and "second brain" to executive leadership.

Requirements

• Bachelor's degree required
• 8+ years of Executive Assistant experience supporting senior leadership
• Proven experience managing complex scheduling and executive priorities
• Strong background in travel coordination and expense management
• Experience working in fast-paced, high-visibility environments
• Advanced Microsoft Office skills (especially Outlook)
• Candidate must be authorized to work without sponsorship

Nice To Haves

• Higher education industry experience
• Experience supporting leadership within complex or multi-entity organizations
• Highly proactive with strong anticipatory thinking
• Exceptional organizational and prioritization skills
• High attention to detail
• Ability to manage multiple competing priorities seamlessly
• Strong executive presence and communication skills
• Confidence in guiding and keeping leadership on track
• Experience with HRIS systems preferred (e.g., UKG, Workday, PeopleSoft)

Responsibilities

• Manage complex, high-volume calendars, scheduling meetings across multiple stakeholders
• Coordinate travel arrangements including flights, itineraries, and logistics
• Prepare and manage expense reports and financial documentation
• Serve as a gatekeeper and primary point of contact for the executive
• Support executive communications and ensure alignment with priorities
• Coordinate office operations, including supplies, logistics, and guest hosting
• Anticipate needs and proactively support leadership in a fast-paced environment

What This Job Offers

• Job Type: Full-time
• Career Level: Executive