Executive Assistant

Axiomatic_AI • Boston, MA

67d • Hybrid

About The Position

The Executive Assistant (EA) is a critical early-stage role designed to maximize the effectiveness of the CEO, co-founders, and leadership team during a period of rapid formation and change. At this stage, clarity, timing, and follow-through matter as much as strategy. The EA ensures that the right conversations happen at the right moments, that commitments are tracked and honored, and that leadership attention is focused where it creates the most leverage. This role is explicitly not an operations or business ownership role. Instead, it complements leadership by maintaining alignment, momentum, and signal fidelity across people, priorities, and time. As the company grows, this EA will work alongside a Chief of Staff, who will take on deeper operational and business execution responsibilities.

Requirements

• 4–7+ years of experience supporting senior executives, founders, or leadership teams in fast-moving environments
• Strong judgment in ambiguous situations, with the ability to prioritize signal over noise
• Exceptional organizational and communication skills, written and verbal
• Proven ability to anticipate needs, manage sensitive information, and follow through reliably
• Comfort operating close to the center of decision-making without needing ownership or visibility
• High degree of discretion, professionalism, and personal integrity

Nice To Haves

• Experience at an early-stage startup or founder-led organization
• Exposure to investor, board, or partnership contexts
• Familiarity with technical, scientific, or research-driven teams
• Interest in building systems that scale without slowing people down

Responsibilities

• Create Leadership Leverage: Work in close partnership with the CEO, co-founders, and leadership team to manage time, attention, and preparation in an environment where priorities shift quickly. Ensure leaders are well-prepared for meetings, decisions, and external engagements, with relevant context, materials, and follow-ups in place.
• Facilitate Early-Stage Alignment & Follow-Through: Track decisions, action items, and cross-leader commitments to ensure intent turns into action. Proactively surface dropped threads, misalignments, or timing risks, helping leadership stay synchronized without inserting yourself into ownership of business outcomes.
• Enable Moments That Matter: Identify and support high-leverage moments such as investor conversations, key hires, partnership meetings, scientific milestones, and internal decision points. Ensure these moments are anticipated, prepared for, and closed out with appropriate next steps.
• Communicate & Coordinate: Coordinate complex scheduling and logistics across a small but senior group where every hour counts. Draft and manage executive communications as needed, ensuring clarity and consistency while maintaining discretion and trust.
• Build for Scale: Establish and maintain simple, low-friction systems for calendars, meeting prep, decision tracking, and follow-ups that can evolve as the company grows. Optimize for speed and clarity, leveraging AI business systems (no coding necessary) to provide rapid capabilities and response where appropriate.

Benefits

• Competitive compensation
• Stock Options Plan: Empowering you to share in our success and growth.
• Cutting-Edge Tools: Access to state-of-the-art tools and collaborative opportunities with leading experts in artificial intelligence, physics, hardware and electronic design automation.
• Professional Growth: Opportunities to attend industry conferences, present research findings, and engage with the global AI research community.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed