Executive Assistant

City of New York • New York, NY

9d • $58,758 - $93,857 • Hybrid

About The Position

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service. DOF's Sheriff’s Office serves and enforces court mandates, orders of protection, warrants, decrees, and property seizures. Additionally, the Sheriff’s Office conducts criminal investigations of real property fraud, tax crimes, and the trafficking of illegal and untaxed tobacco products and synthetic narcotics, and monitors defendants referred by the courts for electronic monitoring. Under managerial direction, performs highly confidential secretarial and administrative work directly for the Deputy Commissioner. The qualified candidate must be meticulous, detail-oriented, excellent with verbal and written communication skills, and thrive in a fast paced, dynamic work environment.

Requirements

• High school graduation or evidence of having passed an examination for the high school equivalency diploma or the U.S. Armed Forces GED certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate and three (3) years of stenographic experience including one (1) year as secretary
• 60 credits from an accredited college with 12 credits in executive secretarial work and one(1) year of experience as a secretary
• Graduation from an accredited college with a baccalaureate degree and one (1) year of experience as a secretary
• A satisfactory equivalent

Responsibilities

• Manage the Sheriff’s complex calendar, scheduling meetings, conference, calls, events and competing proprieties, while ensuring awareness of upcoming appointments.
• Serves as the primary point of contact for internal and external communication on behalf of the Sheriff, screening inquiries, managing correspondence, and ensuring timely follow-up with stakeholders.
• Coordinate projects by monitoring and setting internal deadlines, creating projects plans, and liaising with internal and external partners to move projects forward.
• Conduct research, compile and analyze information, and prepare recommendations, reports and briefing materials to support decision making.
• Draft, edit and prepare correspondence, memoranda, reports, presentations, briefings material and other executive communications.
• Coordinate internal and external meetings, including logistics, material preparation, technology support and follow-up activities.
• Maintain confidential files, records, reports and sensitive information with the highest degree of discretion and professionalism.
• Assist with the preparation, organization and processing of legal investigative and operational documentation in support of Sheriff Office activities while maintaining strict confidentiality and adherence to established procedures.
• Keep the Sheriff informed of emerging issues, pending matters, deadlines and operational concerns.
• Identify opportunities to improve administrative processes, workflow, efficiency and organizational effectiveness.
• Perform special projects and other administrative duties as assigned.

Benefits

• This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED