About The Position
The Executive Assistant provides comprehensive executive, administrative, and coordination support to the Vice President, Project Execution and the Vice President, Business Development and Commercial. The role serves as a trusted partner to the VP leadership team by helping manage priorities, coordinate leadership activities, organize information, and ensure timely follow-through in a fast-paced, complex project environment. The successful candidate will be highly organized, proactive, and comfortable working with senior leaders, internal teams, and external stakeholders while handling sensitive and confidential information with discretion. The role also supports Houston office operations in partnership with another Executive Assistant. Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder. Applicants must be legally authorized to work in the country where the position is based without restrictions. All positions require background screening; some roles require criminal and/or credit checks to comply with regulations.
Requirements
- High school diploma.
- At least 5 years of progressive administrative or executive support experience, preferably supporting senior leaders.
- Strong Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint, and Teams.
- Proven ability to manage complex calendars, competing priorities, and confidential information.
- Strong written and verbal communication, organization, and attention to detail.
- Ability to work independently, exercise sound judgment, and anticipate executive needs.
- Professional and confident when interacting with senior leaders and external stakeholders.
- Legal authorization to work in the country where the position is based, without restrictions.
Nice To Haves
- Post-secondary education in business administration or a related field.
- Experience supporting a Vice President or senior executive.
- Experience in major capital projects, energy, pipeline, infrastructure, engineering, or construction environments.
- Experience supporting cross-functional or joint venture project teams.
- Experience coordinating executive meetings, presentations, and communications.
- Advanced PowerPoint, Outlook, and Excel skills.
- SharePoint experience.
Responsibilities
- Provide proactive executive support to the Vice President, Project Execution and Vice President, Business Development and Commercial, managing priorities, schedules, and administrative needs.
- Manage complex calendars and coordinate internal and external meetings, travel, and logistics.
- Coordinate leadership meetings, including agendas, materials, minutes, action items, and follow-up.
- Prepare presentations, reports, correspondence, briefing materials, and other executive-level documentation.
- Track key commitments, decisions, deliverables, and follow-up items.
- Coordinate information, activities, and communications across Prairie Connector leadership and project teams.
- Liaise professionally with senior leaders, employees, joint venture participants, contractors, consultants, and external stakeholders.
- Process expenses and invoices, and maintain organized records and documentation.
- Anticipate needs and competing priorities, proactively bringing key issues to the VPs' attention.
- Handle sensitive business and personnel information with discretion and sound judgment.
- Support Houston office operations in partnership with another Executive Assistant.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
