Executive Assistant - Wind

Mortenson • Minneapolis, MN

1d

About The Position

Mortenson is seeking an Executive Assistant to provide high-quality, professional, and timely executive assistance to Operating Group Leadership. The role coordinates meetings, travel, events, office operations, and administrative support, and assists the Director of Operations with staffing and tracking spreadsheets. The position also involves supporting new team members, handling office supplies and technology items, and building relationships across diverse backgrounds.

The base pay range is $80,100–$108,100. Actual ranges are higher for Denver and Chicago by 5%, Seattle and Portland by 10%, and Washington, D.C. by 12.5%. Pay within the range depends on knowledge, skills, experience, and internal equity. Visa sponsorship is not offered; candidates must be legally authorized to work in the U.S. without employment visa sponsorship.

Requirements

• Associate or bachelor's degree in Business Administration, or equivalent experience.
• Minimum four years of administrative experience, including at least one year of executive administrative support.
• Ability to maintain a high level of confidentiality and discretion.
• Detail-oriented, with the ability to organize and manage multiple projects.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Adaptive, effective communication and active listening skills.
• Positive and professional attitude with strong customer service skills.
• Must be legally authorized to work in the U.S. without employment visa sponsorship.

Nice To Haves

• Construction-related business experience preferred.

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare meeting and event materials, documents, and PowerPoint presentations; capture and distribute meeting minutes.
• Research, book, and coordinate travel; handle conference registrations and expense reports.
• Plan and coordinate annual meetings, team outings, customer events, and holiday mailings.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail, create shipping labels, manage filing systems, and perform contract comparisons.
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing.
• Support the Director of Operations with staffing and tracking spreadsheets.
• Provide reception desk backup and build relationships across diverse backgrounds.

Benefits

• Medical and prescription drug plans, including vision coverage at no additional cost.
• Dental plan.
• 401(k) retirement plan with a Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree