Executive Assistant to the Chief Business Officer

Dropbox

1d • $121,400 - $184,800

About The Position

As the Executive Business Partner to Dropbox’s Chief Business Officer (CBO), this role provides exceptional executive administration, judgment, and follow-through to help the CBO and his team operate effectively. The position owns the details that support executive operations, including strategic calendar management, travel, meeting preparation, communications, and coordination across the CBO’s team and Dropbox’s broader leadership system.

This is a high-impact administration role in a fast-moving, evolving business. The Executive Assistant works closely with the CBO, the CBO’s Chief of Staff, the Office of the CBO team, other executive administrators, Chiefs of Staff, business partners, and senior cross-functional leaders. The role requires making decisions with incomplete information, surfacing risks early, and keeping work moving without creating unnecessary noise or rework.

The successful candidate will first learn the existing operating system, build trust, and develop pattern recognition, then apply best practices and expertise to improve systems. The primary responsibility is to make the executive and operating system work better through accurate, proactive, collaborative execution.

Requirements

• At least 8 years of experience supporting a senior executive, preferably a C-level executive or equivalent leader in a complex, fast-moving organization.
• Expertise managing a highly complex executive calendar across time zones, competing priorities, recurring leadership forums, customer commitments, and protected personal or focus time.
• Experience planning complex domestic and international travel, including contingency planning and coordination across travelers, hosts, vendors, and time zones.
• Strong written and verbal communication skills, including communicating directly, concisely, and appropriately with senior leaders and cross-functional partners.
• Experience working with and/or for a senior Chief of Staff in a close, trusted partnership on systems- and process-based approaches to competing priorities.
• Ability to prioritize independently, make sound decisions with incomplete information, and escalate risks early with a recommendation.
• Demonstrated accuracy and attention to detail across scheduling, events, communications, expenses, and follow-through.
• Experience working as part of an administrative community and collaborating across executive offices.
• Comfort working in a high-change environment and continuously replanning without losing important details.
• High competency with workplace systems, including Slack, Gmail, Concur, Navan, Google Docs, Dropbox, and AI tools for efficiency through human-machine partnership.
• Ability to work primarily on Eastern Time, with flexibility for occasional EMEA and APJ commitments and executive travel.

Nice To Haves

• Experience supporting a Chief Business Officer, Chief Revenue Officer, Chief Marketing Officer, or another executive responsible for a broad, customer-facing organization.
• Experience in technology, SaaS, or another business with complex customer, revenue, and cross-functional operating rhythms.
• Experience supporting executive customer engagements, leadership offsites, board-related preparation, or S-team-level events.
• Experience using AI responsibly to improve administrative workflows while personally validating accuracy, privacy, judgment, and final outputs.
• Project or program management experience that complements, but does not replace, strong executive administration fundamentals.

Responsibilities

• Manage a complex calendar as a strategic operating tool, balancing executive priorities, customer and revenue commitments, leadership forums, preparation and focus time, travel, and personal commitments.
• Prepare meetings by ensuring appropriate attendees, context, agendas, pre-reads, links, decision points, and follow-up actions are in place.
• Coordinate domestic and international travel end-to-end, including itineraries, ground transportation, hotel and meeting logistics, time-zone planning, contingency plans, and preparation or recovery time.
• Partner with the CBO’s Chief of Staff to maintain shared visibility into priorities, risks, requests, decisions, and follow-ups.
• Collaborate with executive administrators, Chiefs of Staff, business partners, and cross-functional leaders to resolve scheduling and operating needs without creating parallel processes or confusion.
• Support communications by tracking drafts, deadlines, approvals, distribution lists, links, and follow-through to ensure important messages are accurate and do not stall.
• Plan and execute executive meetings, offsites, and leadership events, focusing on detail, attendee experience, budget, and contingency planning.
• Maintain accurate administrative systems, including expenses, contacts, recurring meeting structures, action-item tracking, and executive reference materials.
• Surface risks early, make recommendations, and own issues through resolution.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed