Executive Assistant to the Chief Information Officer

Wynn Resorts•Las Vegas, NV

About The Position

The Executive Assistant to the Chief Information Officer (CIO) serves as a highly trusted partner to the CIO and supports the effective operation of the Technology organization. The role provides comprehensive executive-level support and helps manage the CIO’s priorities, communications, commitments, and the organization’s operating cadence. It requires exceptional judgment, discretion, organization, adaptability, and the ability to anticipate needs in a fast-paced, highly confidential environment. The Executive Assistant coordinates between the CIO, executive leadership, Technology leaders, business stakeholders, and external partners to keep priorities aligned and commitments on track. The successful candidate operates independently, anticipates issues, distinguishes urgent matters from routine activity, and brings structure and follow-through to a complex executive environment. Duties include executive calendar and meeting management, travel and expense coordination, preparation of communications and briefing materials, tracking priorities and follow-up, supporting Technology administration and planning, and assisting with special projects and strategic initiatives as assigned by the CIO.

Requirements

Minimum of five years of progressive executive administrative experience.
Demonstrated experience managing complex executive calendars and balancing competing priorities involving senior-level stakeholders.
Ability to handle highly confidential and sensitive information with discretion, integrity, and professionalism.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Strong executive communication skills and ability to draft and refine professional correspondence, presentations, agendas, and briefing materials.
Exceptional organizational, planning, prioritization, and follow-through skills.
Strong written, verbal, and interpersonal communication skills.
Exceptional attention to detail and accuracy while managing multiple priorities and deadlines.
Ability to work independently, exercise sound judgment, anticipate needs, and take appropriate initiative.
Experience coordinating executive meetings, complex travel arrangements, corporate events, and leadership activities.
Ability to establish credibility and build productive relationships with executives, team members, business partners, vendors, and external stakeholders.
Ability to remain composed, flexible, and solutions-oriented as priorities change.
High degree of professionalism and executive presence when representing the Office of the CIO.

Nice To Haves

Bachelor’s degree in Business Administration, Hospitality Management, Information Technology, Communications, or a related field, or an equivalent combination of education and relevant professional experience.
Experience supporting C-suite executives or other senior leaders within a large, complex organization.
Experience in hospitality, gaming, technology, or another high-volume operational environment.

Responsibilities

Provide comprehensive executive support to the CIO, including complex calendar management, meeting coordination, travel arrangements, expense reporting, executive correspondence, and day-to-day priorities.
Manage and prioritize the CIO’s calendar according to business priorities, including preparation, sequencing, and effective use of executive time.
Coordinate meetings involving executive leadership, Technology leaders, business stakeholders, vendors, partners, and other internal and external parties.
Anticipate the CIO’s needs and prepare information, materials, logistics, and follow-up for meetings, decisions, and executive engagements.
Prepare, proofread, organize, and distribute executive presentations, reports, agendas, briefing materials, correspondence, and other communications.
Coordinate Technology leadership meetings, strategic planning sessions, governance committees, project reviews, town halls, and other organizational forums.
Track key priorities, commitments, decisions, action items, and follow-up activities to help maintain the CIO organization’s operating cadence.
Maintain strict confidentiality regarding technology strategy, cybersecurity, organizational planning, financial and personnel matters, contracts, executive discussions, and company operations.
Assist with budgeting, capital planning, procurement coordination, vendor administration, contract documentation, invoices, purchase orders, and related administrative activities.
Serve as a liaison between the Office of the CIO and executive leadership, business departments, Technology teams, and external partners.
Prioritize incoming requests and communications, independently resolve matters when appropriate, and escalate issues requiring the CIO’s attention.
Support development and coordination of executive materials for senior leadership, executive committees, Board of Directors meetings, and organizational reviews.
Coordinate executive and Technology leadership travel, conferences, events, training sessions, and off-site meetings.
Organize and maintain electronic and physical records in accordance with company policies and retention requirements.
Support administration and coordination of Technology policies, organizational documentation, leadership communications, distribution lists, and department information.
Facilitate onboarding and administrative coordination for Technology leadership team members.
Build working relationships across the organization to facilitate communication, remove administrative obstacles, and support timely execution of priorities.
Identify opportunities to improve executive and Technology administrative processes.
Support special projects and strategic initiatives as assigned by the CIO.
Perform other related duties as required.