Executive Assistant #00007
About The Position
The Virginia Department of Agriculture and Consumer Services seeks a self-motivated, results-oriented individual with an exceptional customer service focus to serve as an Executive Assistant. This position is responsible for providing executive level support to the Commissioner and other staff in the Commissioner’s Office, Office of Policy, Planning and Research, the Agricultural Stewardship Program, and Communications. Responsibilities include independently analyzing, prioritizing, and expediting daily issues, correspondence and assignments received by the Commissioner’s Office; acting as a liaison between the Commissioner’s Office, Agency management and officials from federal, state and local governments to facilitate effective communication and exchange of information; utilizing technical knowledge to respond to inquiries from the public; coordinating meetings and travel arrangements; planning and scheduling appointments and activities for the Commissioner and Deputy Commissioner; maintaining staff assignment and project tracking systems and assigning responsibility for action; screening and directing phone calls and visitors; and ensuring effective functioning of the Commissioner’s office. This position is office based and requires daily in person presence. Occasional intermittent telework opportunities may be considered infrequently.
Requirements
- Comprehensive knowledge of current office practices and procedures as related to those of an executive office
- Exceptional interpersonal, teamwork and customer service skills
- Effective oral and written communication skills to include proper use of grammar, spelling and punctuation
- Computer skills with proficiency in Microsoft applications including Word, Excel and PowerPoint
- Ability to establish effective working relationships with diverse groups
- Ability to handle sensitive and confidential information
- Ability to analyze, organize, prioritize, expedite and track workloads
- Ability to exercise sound judgment
- Ability to interact professionally with agency staff, government officials and the public
- Proven current or recent executive-level administrative experience which includes interpreting and applying policies and procedures, making travel arrangements and planning itineraries, and working independently while exercising sound judgment and superior decision-making skills
- H.S. Diploma/GED Required
Nice To Haves
- A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities with current/recent experience in a similar position within a Virginia state government office
- Making travel arrangements
- Preparing reimbursements
- Performing procurement at the executive level
Responsibilities
- Independently analyzing, prioritizing, and expediting daily issues, correspondence and assignments received by the Commissioner’s Office
- Acting as a liaison between the Commissioner’s Office, Agency management and officials from federal, state and local governments to facilitate effective communication and exchange of information
- Utilizing technical knowledge to respond to inquiries from the public
- Coordinating meetings and travel arrangements
- Planning and scheduling appointments and activities for the Commissioner and Deputy Commissioner
- Maintaining staff assignment and project tracking systems and assigning responsibility for action
- Screening and directing phone calls and visitors
- Ensuring effective functioning of the Commissioner’s office
Benefits
- Confirmation of receipt when application and/or résumé is submitted successfully
- Verification of identity and employment authorization via Form I-9
- Participation in E-Verify
- Fingerprint-based criminal background check
- Consideration for Commonwealth Alternative Hiring Process for individuals with disabilities
- Consideration for Service-Connected Veterans
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
