Administrative Professional

Gemini Industries Inc.•Fort Washington, MD

4d•$96,000 - $106,000•Onsite

About The Position

The Executive Assistant will support the Secretary of the Air Force - Concepts, Development, and Management Office (SAF/CDM). The Executive Assistant will provide day-to-day administrative tasks in support of the daily program office operations. The Executive Assistant will interact with lateral organizations and external agencies, as required, to accomplish the program mission.

Requirements

BA/BS (or an AA/AS plus an additional 4 years of work-related experience)
TS/SCI Clearance
Minimum of three (3) years’ experience providing administrative assistance, including training management assistance, calendar and records management.
Experience providing administrative support, including functional expertise for office management.
Good verbal and written communications skills.
Good customer service skills.
Experience providing administrative support, including functional expertise for office management.

Nice To Haves

Experience processing travel via the DTS providing accounting/financial support to DoD customers.
Experience using Task Management Tool.

Responsibilities

Develop and implement office supply management, purchasing, and distribution.
Serve as CDM’s focal point for all conference hosting coordination.
Coordinate, monitor, and track optional and mandatory personnel education, training, and certification programs.
Ensure administrative support (in the above areas) to geographically separated personnel, as directed, or required.
Interface with personnel providing facilities management services, personnel management services, security services, computer support, public affairs support, and building management support to facilitate uninterrupted, day-to-day operations of CDM and related units.
Ensure certification and completion of timecards.
Conduct review of DTS travel requests for compliance, completeness, and timeliness.
Analyze annual congressional authorizations and appropriations and determine potential strategic impacts to planned and ongoing CDM activities.
Manage CDM in- and out-processing to ensure in-processing and out-processing checklists are current, available, and coordinated on a recurring basis with CDM mission essential functional areas.
Serve as the CDM focal point for proper in/out-processing completion.
Review and process SF182 Forms to track CDM individual’s training requirements.
Track, monitor, administer, and report mandatory organizational training for all CDM personnel.
Coordinate education tuition assistance with CDM Human Capital.
Maintain appointment orders and roster of Unit Safety Representatives for CDM.
Serve as CDM’s focal point for all conference hosting coordination.
Draft and maintain CDM-ADMIN internal SOPs and processes.
Maintain CDM-ADMIN content on DoD/Air Force and/or CDM knowledge management sites.
Assist and support the Drug Demand Reduction Program and notification of monthly testing of selected CDM employees.
Initiate, monitor, and coordinate completion of ADMIN branch tasks through CDM’s task management tools.
Research policies, regulations, and procedures to formulate, coordinate, and implement organizational Operating Instructions and processes.