Administrative Professional

Ramboll•Valhalla, NY

10d•$70,000 - $85,000•Onsite

About The Position

The Administrative Professional will support the technical team in the development and preparation of documents including proposals, presentations, and technical reports using Ramboll branded templates. This role involves organizing and managing office activities, vendor lunch and learns, client meetings, and internal meetings. The position is also responsible for maintaining the office space, ordering supplies, managing reception, handling employee onboarding/offboarding, and processing vendor invoices.

Requirements

A bachelor’s degree in business, communications, marketing, or a related field. An associate degree or equivalent experience will also be considered.
Two years or more of professional relevant experience.
Experienced document production skills with expertise using Microsoft Office 365 (including Word, Excel, PowerPoint, OneDrive, Teams, and Outlook, Adobe)
Ability to troubleshoot office equipment (e.g., copiers/printers) and assist with setting up virtual meetings in conference rooms.
Excellent written and verbal communications skills, including thorough knowledge of grammatical rules, spelling, punctuation, and use of proper syntax; solid proofreading and editing skills.
Ability to juggle multiple competing tasks and demands.
Ability to take ownership and work independently with minimal supervision and direction.
Must have high level of discretion to handle sensitive and confidential situations.

Nice To Haves

Previous work as administrative support at an engineering and consulting firm is beneficial.
Familiarity with a customer relationship management (CRM) software system is beneficial but not required.
Experience with planning meetings and events that may include catering orders.

Responsibilities

Support the technical team in the development and preparation of documents including proposals, presentations, and technical reports using Ramboll branded templates that may include graphics and tables.
Organize and manage office activities, vendor lunch and learns, client meetings and internal meetings.
Maintain the office space, workstations, kitchen area, conference rooms, and supplies.
Managing ordering of office supplies, employee supplies, etc.
General administrative support to employees as needed.
Manage reception including building access for visitors, mail, and deliveries.
Employee onboarding/offboarding.
Process vendor invoices for payment and prepare reconciliation reports.