Administrative Support Professional

Articus Solutions, LLC•Myrtle Grove, FL

14h•Onsite

About The Position

The Administrative Support Professional provides dual-function operational support at the Center for Information Warfare Training (CIWT), Pensacola, Florida. This role involves 50% Office Automation & Technical Support, providing technical assistance in support of computer-aided modification, utilization, printing, and office automation. The other 50% is dedicated to Mail Distribution Services, which includes providing official and commercial mail delivery, receipt, and distribution services for CIWT, tenant activities, and assigned personnel.

Requirements

High School Diploma or equivalent.
2+ years of experience in administrative support, office automation, or mailroom/logistics operations.
Must possess and maintain a valid state driver's license and qualify for a government driver's license.
Must possess and maintain an active Secret security clearance.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Visio) and standard office automation software.
Strong verbal and written communication skills to interface effectively with military personnel, civilian staff, and contractors.
Ability to lift up to 50 lbs. (required for mail handling duties).

Nice To Haves

Knowledge of Navy or DoD postal regulations and mail handling procedures is highly desirable.

Responsibilities

Uses desktop publishing, design software, and office automation tools to produce a variety of high-quality documents, materials, and digital graphics.
Provides technical support in the operation, configuration, and troubleshooting of local office automation equipment, printers, and scanners.
Monitors local network printing queues and coordinates repairs with IT support personnel when technical issues arise.
Assists staff and students with document formatting, layout design, and printing/reproduction requests.
Receives and sorts official incoming and outgoing mail and distribution materials.
Receives, signs for, and processes incoming registered, certified, insured, and special delivery mail, including Federal Express, DHL, UPS, and other commercial carriers.
Operates government vehicles to collect and deliver mail from the base post office, ensuring all items are brought to the mailroom for processing.
Provides counter service for incoming and outgoing mail, maintaining logbooks and required records for accountable mail.
Provides directory service for misaddressed mail, ensuring undeliverable mail is properly rerouted or returned to sender.
Manages and maintains mailboxes and distribution slots for authorized tenant commands and personnel.
Ensures compliance with all Navy and Department of Defense (DoD) postal instructions, physical security requirements, and mail handling regulations.
Other duties as assigned.