Executive Assistant

Southeast Medical Group•Alpharetta, GA

5h•Hybrid

About The Position

Southeast Primary Care Partners is a rapidly growing primary care medical group dedicated to transforming healthcare delivery. We partner with independent primary care physicians to provide high-quality, patient-centric care while easing the administrative burden on providers. Our leadership team is driven by innovation, operational excellence, and a commitment to improving community health. We are seeking a highly organized, proactive, and discreet Executive Assistant to support our C-Suite leadership team. In this part-time, hybrid role, you will act as a strategic partner to our executives, ensuring their time is optimized and operations run smoothly. The ideal candidate will bring C-Suite support best practices, a high level of emotional intelligence, and an understanding of the fast-paced, confidential nature of a healthcare corporate environment.

Requirements

3–5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives.
Advanced proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word) and virtual meeting platforms (Zoom, Teams).
Flawless written and verbal communication skills with the ability to interact professionally with physicians, board members, and staff at all levels.
Ability to lift up to 50 pounds
Ability to push or pull heavy objects using up to 50 pounds of force
Ability to sit for extended periods of time
Ability to stand for extended periods of time
Ability to use fine motor skills to operate office equipment and/or machinery
Ability to receive and comprehend instructions verbally and/or in writing
Ability to use logical reasoning for simple and complex problem solving
Ability to travel to multiple locations to support business needs as require

Nice To Haves

Experience in healthcare, a medical group setting, or private equity-backed healthcare is highly preferred.
A proactive problem-solver who can "see around corners," anticipating executive needs before they arise.
Ability to thrive in a fast-paced, evolving environment, remaining calm under pressure and handling competing priorities with grace.
Uncompromising accuracy in document preparation, scheduling, and data entry.

Responsibilities

Serve as the primary gatekeeper for the C-Suite.
Manage complex calendars, resolve scheduling conflicts proactively, and prioritize meetings.
Prepare and distribute agendas, briefing materials, and presentations prior to meetings (incl. Board Meetings).
Attend key leadership meetings to take minutes, track action items, and ensure follow-through.
Monitor, prioritize, and draft responses to executive emails.
Act as a professional liaison between the C-Suite, physicians, clinic staff, board members, and external partners.
Receive and process organization-relevant mail.
Arrange complex domestic travel itineraries (flights, accommodations, ground transportation).
Process monthly expense reports accurately and on time.
Assist with ad-hoc projects, organize secure corporate files, and help prepare board decks and leadership reports using Microsoft Office/Visio/etc.
Handle highly sensitive company, financial, and patient-related information with the utmost discretion, adhering strictly to HIPAA and company compliance standards.